Service Administrative (Spain & Portugal) at GEA Group USA

Granollers, Catalonia, Spain -

Full Time

Start Date

Immediate

Expiry Date

06 Aug, 26

Salary

0.0

Posted On

08 May, 26

Experience

2 year(s) or above

Remote Job

Yes

Telecommute

Yes

Sponsor Visa

Skills

Administrative Support, Logistics Coordination, QHSE Administration, Sales Administration, SAP, CRM, Microsoft Office, English Fluency, Time Management, Interpersonal Skills, Customer Orientation, Quotation Preparation, Invoicing, Customer Record Management

Industry

Industrial Machinery Manufacturing

Description

We are looking for a proactive and service-oriented Service Administrative / Back Office Professional to join our Service team, supporting operations across Spain and Portugal. This role combines administrative excellence, customer focus, and cross-functional collaboration with Service, Sales, and Field teams. Responsibilities / Tasks Service & Logistics Support Provide daily administrative support to Service and Sales teams. Coordinate and manage all logistics arrangements, including hotel bookings, flights, rental cars, and related travel services. QHSE (Quality, Health, Safety & Environment) Administration Support and manage QHSE-related documentation associated with Service activities. Work closely with the Field Service Manager and the local QHSE team to ensure proper coordination. Manage required documentation and signatures in accordance with customer QHSE systems and internal procedures. Ensure compliance with applicable local QHSE regulations, standards, and company policies. Sales Administrative Support Act as a backup for the Sales Administration team when required. Provide administrative support to Sales operations, including: Preparing quotations and sales orders. Issuing, monitoring, and following up on invoices related to Sales projects. Maintaining and updating customer records within the CRM system. Ensuring timely and accurate updates of Sales activities in the CRM. Your Profile / Qualifications FP2 Administrative qualification or equivalent. Experience working in SAP and CRM environments. Strong customer orientation, with the ability to empathize and build trust. Able to work autonomously with limited supervision, showing initiative and strong time-management skills. Excellent customer-facing and interpersonal skills. Fluent English, both spoken and written, with the ability to hold professional conversations. Expert user of Microsoft Office tools (Outlook, Excel, Word, etc.). What We Value A structured, detail-oriented mindset. A proactive and hands-on approach. Strong collaboration skills in multicultural and cross-functional teams. A genuine commitment to service excellence. We offer: Attractive compensation package Private health insurance plan Employee Assistance Program Flexible working hours and a hybrid working model (up to two days per week remote). 23 days of vacation per year. Great work environment as part of a collaborative team Continuous internal training and career development opportunities, both nationally and internationally. The opportunity to join a company recognized as a Top Employer 2026. Did we spark your interest? Then please click apply above to access our guided application process. GEA is one of the largest suppliers of process technology for the food industry and a wide range of other industries. The international technology group focuses on process technology and components for sophisticated production processes in various end-user markets.

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Responsibilities

Provide administrative and logistics support for Service and Sales teams across Spain and Portugal, including travel coordination and CRM maintenance. Manage QHSE documentation and ensure compliance with local regulations and internal company policies.