Service Administrator- Adult Intensive Stabilization Residential Services ( at Aware Inc.

Butte, Montana, United States -

Full Time

Start Date

Immediate

Expiry Date

15 May, 26

Salary

72080.0

Posted On

14 Feb, 26

Experience

2 year(s) or above

Remote Job

Yes

Telecommute

Yes

Sponsor Visa

Skills

Administrative Supervision, Service Leadership, Caseload Management, Billing Oversight, Referral Navigation, Fiscal Documentation, Electronic Health Record (EHR) Entry, Staff Training, Compliance Assurance, Policy Development, Outcome Data Reporting, Community Liaison, File Review, Human Resources Activities, Staff Supervision, Crisis Response

Industry

Individual and Family Services

Description

Description If you are passionate about providing high-quality care to individuals in your community, we invite you to join our team at AWARE. AWARE is looking for the right person to join the team as a service administrator. The support we provide helps the adults, children, and families we serve become active and vital members of their community while focusing on personal growth. We are a compassionate and fully engaged team that is dedicated to providing the best possible care to our clients. Our strength lies in our culture of care, and we are looking for individuals who share our commitment to providing unconditional care to those in need. We are committed to providing a supportive and inclusive work environment where all team members feel valued and respected. We offer competitive compensation and benefits packages, as well as opportunities for professional growth and development. If you are looking for a rewarding career, we encourage you to apply to join our team at AWARE. Responsibilities: Provides overall administrative supervision and service leadership to all assigned programs, projects, and/or staff; Assure each assigned staff caseload and billing benchmarks are met on a consistent and regular basis; Diligent oversight in assigning cases, clients, and families to assure staff are working at full capacity; Assist in navigating the referral process – including internal referrals – and the daily and weekly monitoring of supportive fiscal documentation (EHR entries); Trains staff on the billing process, including entries in AWARE’s Electronic Health System; Assures each assigned program complies with licensing and Medicaid standards, and AWARE, Inc. Quality Standards; Assists in the development and review of written policies and procedures governing all aspects of assigned treatment programs; Compiles and reports outcome data to demonstrate program effectiveness; Acts as a community liaison by communicating professionally and timely with community members –such as schools, outside agencies, and parents; Conducts file reviews in a timely and efficient manner, in addition to directing any needed corrections, addendums, etc.; Networks with other community agencies to provide services; Completes all assigned human resource-related activities, such as employee appraisals, discipline procedures, employment; Interviews, hiring, firing, and the orientation and training of new employees; Oversees, reviews, and approves purchase orders, IT needs, petty cash, and other such office-related administrative needs; Provides day-today supervision to Administrative Assistants/Coordinators as assigned; Responds to programmatic crisis needs as called upon; Reviews program-related forms and documents and procedures, such as “prior authorization” and “consent to stay”; Assures clinical supervision is being provided according to administrative rule and corporate policy; Oversees the training needs of program staff; Manages a caseload as needed and travels within the geographical area of the assigned caseload to provide needed services; Must demonstrate – on a consistent basis – the willingness and ability to productively utilize work time to meet the needs of the individuals being served as directed, with the understanding that specific fiscal goals (billing, case load number maintenance, weekly) must be met monthly; Records notes, billing units, assessments, referrals, and other data entry assignments via AWARE’s Electronic Healthcare Record System. Excited to join our organization? AWARE service administrators earn $72,080.00 per year. Requirements Talents, skills, and abilities: MS/MA Degree in a Business or Human Services related field; or (2) BA/BS degree in a Business or Human Services related field; Requires three (3) years of well documented and evident direct employment related experience that includes staff supervision; Requires a thorough administrative understanding of social service/treatment related, and mental health programs; Requires skills in oral, written and interpersonal and necessitates the ability to set goals and to meet them within established standards, to think critically, to recognize challenges and problem solve, to interpret and adapt guidelines to specific situations, and to work independently as well as part of a team. Benefits: AWARE proudly offers an excellent benefits package, uniquely designed to support you and your family in staying well, professional growth, and achieving financial security. AWARE’s benefits include: Quarterly Financial Bonus Program Tuition Advancement Program Health Insurance Dental/Vision Insurance 401(k) with company match Life Insurance Wellness programs Generous paid time off We are proud to be an equal opportunity employer.

Responsibilities

This role provides overall administrative supervision and service leadership to assigned programs, ensuring staff caseloads and billing benchmarks are consistently met while overseeing case assignments and fiscal documentation. Responsibilities also include training staff on billing, ensuring program compliance with standards, developing policies, and acting as a community liaison.