Lovat’s Group are looking for a Service Administrator to be based at our new offices at Straiton Business Park.

You will be responsible for managing and coordinating all scheduled maintenance activities using JobLogic, our in-house CAFM system. You will ensure that planned works are delivered on time and to standard, working closely with both our engineering team and third-party subcontractors.

• Schedule and coordinate all PPM activities using JobLogic
• Assign tasks to internal engineers based on skills, location, and availability
• Manage and track subcontractor works, ensuring completion and compliance
• Maintain accurate records of maintenance activities, asset histories, and service intervals
• Liaise with clients and site contacts to arrange access and job scheduling
• Ensure all maintenance is delivered within agreed timeframes and in line with SLAs
• Monitor outstanding jobs and escalate delays to the Facilities Manager
• Keep subcontractor documentation up to date (RAMS, insurance, accreditations)
• Support in producing reports and performance data for contract reviews and audits

• Schedule and coordinate all PPM activities using JobLogic
• Assign tasks to internal engineers based on skills, location, and availability
• Manage and track subcontractor works, ensuring completion and compliance
• Maintain accurate records of maintenance activities, asset histories, and service intervals
• Liaise with clients and site contacts to arrange access and job scheduling
• Ensure all maintenance is delivered within agreed timeframes and in line with SLAs
• Monitor outstanding jobs and escalate delays to the Facilities Manager
• Keep subcontractor documentation up to date (RAMS, insurance, accreditations)
• Support in producing reports and performance data for contract reviews and audit