CLOSING DATE: FRIDAY 5TH SEPTEMBER 2025

For full position details and job description or for details on submitting an application please visit our website www.coaction.ie or you can email HRgen@coaction.ie

ESSENTIAL QUALIFICATIONS

• Third level qualification in education, psychology or other relevant third level qualification

ESSENTIAL SKILLS

• Leadership and supervision: proven ability in leading a team of staff and supervising their day to day performance
• Coordinating services: proven ability to organise and coordinate a service.
• Positive behaviour support planning
• Have a well-developed understanding of ‘individual planning’ practices
• Planning and organisational skills including the ability to manage cases and prioritise multiple caseloads.
• Personal planning for individuals: skilled in directly assessing individual learning and support needs, working with families, designing learning programmes
• An understanding of the philosophy and principles of the HSE’s ‘New Directions’
• IT proficiency
• Excellent communication skills, verbal and written.
• Ability to work both within a team and independently.
• Ability to use initiative, problem solving and decision making skills.
• Demonstrate diplomacy, discretion and an ability to negotiate.
• Demonstrate resource management skills.

ESSENTIAL EXPERIENCE

• Leading a team and/or coordinating a service within the education or disability sector - minimum of two years experience.
• Designing and implementing individual support and learning plans for adults or children with autism and or intellectual disabilities - minimum of two years’ experience.
• Experience in implementing change.

DESIRED EXPERIENCE

• Staff skills training
• Experience within an evidence based educational or training setting for children or adults with autism
• Experience developing and implementing a Behaviour Support Plan using Positive Behaviour Support

OTHER REQUIREMENTS SPECIFIC TO THE POST

• Access to own transport arrangement is required.
• Satisfactory Garda Clearance will be sought if not already on file.

OVERALL PURPOSE OF POSITION

The purpose of this post is to develop and run a service for adults in West Cork who require individualised and significant support due to their level of support need. This includes managing the day-to-day service including programme planning, scheduling, staff supervision and identifying staff training needs and co-ordinating same. It includes ensuring each individual has an up to date and relevant person centred plan, which informs their daily experiences and progresses them in independence within their respective and or chosen communities.
The Coordinator is responsible for the design and planning of this service under the guidance of CoAction Management. This is an evidence-based service centred on increasing the skills and independence of individuals accessing it. The Coordinator is responsible to track progress and empirically validate all aspects of the service by demonstrating the measurable benefits to the individuals accessing this service.
35 hours per week. FTE is 39 hours per week.

HR RESPONSIBILITIES

• Carry out line management duties for the area of responsibility including regular communication and engagement with ‘leads’, formal staff supervision, staff appraisals, team building and staff retention/motivation conversations.
• Ensure effective planning of staff rosters in all areas of responsibility with particular regard to ensuring the staffing levels and skill mix are appropriate to the support needs and the number of the people being supported in each service area.
• Work with the line manager and HR in the recruitment, selection, induction, training and ongoing professional development of staff
• Maintain appropriate staff records and documentation, including the ESS system, annual leave records, OWT’s, rosters, timesheets etc.
• Support and encourage clear, regular and effective communication amongst staff and in particular staff who supporting people across a number of settings.

HEALTH, SAFETY RISK MANAGEMENT RESPONSIBILITIES

• Ensure there the Health, Safety and Risk management requirements, as per relevant organisational policies and procedures and legislation are in place, managed and regularly reviewed within each service area within the area of assignment.
• Responsible for Health Safety for the Area of Responsibility as set out in the Safety Statement
• Ensure all infection prevention and control measures required during the current pandemic are adhered to in line with public health guidance

FINANCIAL MANAGEMENT RESPONSIBILITIES

• Ensure there are appropriate financial management systems in place to manage the income and expenditure for each area of responsibility within the area of assignment with regular support and guidance from the Finance Manager.
• Manage the overall budgets for the area of assignment as a whole and approve purchase orders and invoices.
• Ensure there is a lead person in each service area to ensure all maintenance and repair issues are dealt with in a timely manner, ensuring buildings and transport are maintained to a high standard at all times.
• Ensure that resources for the delivery of services are planned, sourced, deployed and managed with value for money in mind in agreement with the Line Manager and in line with organisational policy
• Manage and approve expenditure in line with the Procurement Policy, including purchase orders, invoices, expensive claims, petty cash etc.
• Manage and approve staff timesheets, ESS etc. in conjunction with the prevailing system.