Service Coordinator at KANAWHA SCALES & SYSTEMS LLC

Roanoke, Virginia, United States -

Full Time

Start Date

Immediate

Expiry Date

02 Aug, 26

Salary

24.0

Posted On

04 May, 26

Experience

5 year(s) or above

Remote Job

Yes

Telecommute

Yes

Sponsor Visa

Skills

Communication, Attention to detail, Time management, Multitasking, Organization, ERP systems, Microsoft Office, Scheduling, Customer service, Vendor management

Industry

Automation Machinery Manufacturing

Description

Description Kanawha Scales & Systems (KSS) is a leader in industrial weighing, measurement, and automation solutions, supporting customers across manufacturing, mining, utilities, logistics, aerospace, defense, and energy. For decades, we’ve built our reputation on technical expertise, reliable service, and a simple philosophy: take care of our customers and take care of our people. At KSS, our people are what set us apart. We offer competitive pay, strong benefits, and ongoing training to support long-term growth. As we continue to expand, we provide real opportunities for employees to develop their skills, advance their careers, and make an impact. Kanawha Scales & Systems, LLC is seeking a Service Coordinator to support our team based in Roanoke, VA. In this role, you will be responsible for coordinating service activities, supporting field technicians, and ensuring a high level of customer service in a fast-paced environment. This position serves as a key support function for the Service Manager. The Service Coordinator receives and manages scale repair requests from customers. The Service Coordinator organizes resources and coordinates with stakeholders (the customer, technicians, office staff, and suppliers) to efficiently and effectively handle all day-to-day and week-to-week flow of events. This is key to ensure we always continue to provide the customer with the best possible service. A successful service coordinator will enable the organization to anticipate workflow requirements, apply resources, and accomplish our short- and long-term objectives. We strive to accomplish our work on the first attempt with zero return trips for the same issue. Requirements Duties and Responsibilities Field all service-related phone calls/emails and efficiently schedule technicians to complete all required service work within customer specified timeframes Create jobs and schedule in ERP system to be ready for technicians in the field Confirm vendors have all necessary parts available before going to a job site Communicate with all stakeholders and respond in a prompt and professional manner. Stakeholders include customers (existing and new), suppliers, and our team. Daily review of all open jobs and update statuses accordingly Enter and maintain accurate service activity notes in ERP including but not limited to client and vendor communication, shipping information, any other item related to a specific job Posting of parts shipped and/or used on service orders. Must be done the same day they were shipped or the day the paperwork was received showing parts were used. Replenishment of parts in vendor parts kits immediately upon use Perform activities with a proper balance of urgency and diligence. Manage customer scale information in database. Support other service coordinators as needed Additional relevant duties may be assigned. Qualifications Required Skills/Abilities Strong communication skills both orally and written Attention to detail Sense of urgency Forward thinker Effective Multi Taker Organized and able to handle heavy volumes and pressing deadlines Strong computer skills including ERP systems and Microsoft Office (all applications) Qualifications include: Education: High school degree Service-related background Ability to work overtime as needed Personal Characteristics Leads by example Natural ability to converse with customers and vendors Team player willing to help out in any capacity when needed Experience 5 years of experience in industrial services or closely related business preferred. Working Conditions The nature of the industrial weighing business is 24/7/365 and the service coordinator must commit to a demanding and highly responsive position. This is a full-time position and typical hours are M – F, 8:00 am to 5:00 pm. Physical Requirements The work environment is open-air cubicles among a number of other National Accounts team members. There will be prolong periods of sitting and working at a computer and answering incoming calls. Occasionally you may need to lift incoming or outgoing shipments of approximately 15 lbs. This job description is not designed to cover or contain a comprehensive listing of activities, duties, or responsibilities that are required of the employee for this job. Duties, responsibilities, and activities may change at any time with or without notice. What We Offer We provide a competitive compensation and benefits package, including: Health Insurance: Highmark Critical Illness, Accidental, and Hospital Indemnity Plans Dental and Vision Plans Company-paid STD & LTD Disability Insurance Educational and Tuition Reimbursement Maternity (12 weeks) and Paternity Leave Employee Assistance Program Basic & Voluntary Life AD&D 401(k) Retirement Plan: 4% employer match Paid Time Off (PTO) Company-provided PPE Employee discounts on products and services Networking and professional development opportunities Additional Information This job description is not intended to cover all duties, responsibilities, or activities required of the employee. Responsibilities may change at any time with or without notice. Proof of authorization to work lawfully in the United States is required. Kanawha Scales & Systems is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, gender identity or expression, sexual orientation, national origin, genetics, disability, age, or veteran status

Responsibilities

The Service Coordinator manages scale repair requests and schedules field technicians to ensure efficient service delivery. They act as a primary liaison between customers, technicians, and suppliers while maintaining accurate records in the ERP system.