Service Operation Coordinator at PartsSource

Solon, Ohio, United States -

Full Time

Start Date

Immediate

Expiry Date

03 Jun, 26

Salary

0.0

Posted On

06 Mar, 26

Experience

0 year(s) or above

Remote Job

Yes

Telecommute

Yes

Sponsor Visa

Skills

Organizational Skills, Communication, Follow-through, Case Intake, Scheduling, Documentation, Order Processing, Data Entry, Customer Service, Dispatch, Critical Thinking, Ticketing Systems

Industry

Medical Equipment Manufacturing

Description

PartsSource is the leading technology and software platform for managing mission-critical healthcare equipment. Trusted by over 5,000 US hospitals and 15,000 clinical sites, PartsSource empowers providers and service organizations to maximize clinical availability for patient care and automates the procurement of parts, services and training through a unique digital experience. PartsSource team members are deeply committed to our mission of Ensuring Healthcare is Always On®, which is foundational to our success and growth. Our vibrant culture is built upon aligned values, shared ownership, mutual respect, and a passion for collaborating to solve complex customer problems. The Imaging Service Coordinator provides front-line administrative and logistical support for medical imaging service operations. This role focuses on case intake, scheduling, documentation, communication, and order processing to ensure service requests move efficiently from initiation through completion. This position does not require deep technical imaging knowledge but does require strong organization, communication, and follow-through. What Your will DO: Core Responsibilities Service Case Intake & Scheduling Receive and log service requests via phone, email, and internal systems Create service calls and work orders accurately Schedule Field Service Engineers (FSEs) according to availability and priority Documentation & Data Entry Enter service notes, failure descriptions, and resolution details as provided Attach POs, quotes, and supporting documents Maintain clean, organized service records Parts Order Processing Place parts orders using provided part numbers Track shipments and update ETAs Ensure exchange/return documentation is sent respectively Customer Communication Provide basic status updates and scheduling confirmations Communicate ETAs and appointment windows Route escalations to senior team members Internal Coordination Communicate with FSEs regarding schedules and job status Support Service Operations Specialists with administrative tasks Success Metrics Accurate work order creation Timely scheduling Minimal data entry errors Positive internal responsiveness On-time follow-through Required Skills Strong organizational skills Professional written and verbal communication Comfortable with computers and ticketing systems Ability to manage multiple tasks simultaneously Applies critical thinking to troubleshoot issues and make timely, well-reasoned judgment calls. Customer service or dispatch experience Healthcare or technical support exposure (preferred) Benefits & Perks Competitive compensation package with salary, incentives, company ownership/equity, and comprehensive benefits (401k match, health, college debt reduction, and more!) Career and professional development through training, coaching and new experiences. Hybrid culture with new & beautiful workspaces that balance flexibility, collaboration, and productivity. Inclusive and diverse community of passionate professionals learning and growing together. Interested? We’d love to hear from you! Submit your resume and an optional cover letter explaining why you’d be a great fit. About PartsSource Since 2001, PartsSource has evolved into the leading technology and software platform for managing mission-critical equipment, serving over half of the U.S. hospital infrastructure. Our digital systems modernize and automate the procurement of parts, services, technical support, and training for HTM professionals to efficiently and effectively maintain their mission-critical equipment. PartsSource employs over 700 employees nationwide that committed to supporting healthcare providers and ensuring healthcare always on. In 2021, Bain Capital invested in the business, further accelerating our growth and positive impact within the healthcare industry. Read more about us here: · PartsSource Named to Newsweek’s List of the Top 200 America’s Most Loved Workplaces for 2024 · PartsSource® Named Among the Top 50 Healthcare Technology Companies of 2025 · PartsSource® Named Among the Top 25 Healthcare Software Companies of 2025 · PartsSource President and CEO Philip Settimi Named to Top 50 Healthcare Technology CEO List 2025 · WSJ: Bain Capital Private Equity Scoops Up PartsSource EEO PartsSource, Inc., and its affiliates and subsidiaries, provides equal employment opportunities to all employees and applicants for employment and prohibits discrimination and harassment of any type without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state or local laws. This policy applies to all terms and conditions of employment, including recruiting, hiring, placement, promotion, termination, layoff, recall, transfer, leaves of absence, compensation and training. Legal authorization to work in the U.S. is required.

Responsibilities

The core responsibilities involve providing front-line administrative and logistical support for medical imaging service operations, focusing on case intake, scheduling, documentation, and order processing. This includes receiving service requests, scheduling Field Service Engineers, entering service notes, and processing parts orders efficiently.