SF Recruiting Coordinator (6-month Contract) at Harvey

San Francisco, California, United States -

Full Time

Start Date

Immediate

Expiry Date

18 Jan, 26

Salary

50.0

Posted On

20 Oct, 25

Experience

0 year(s) or above

Remote Job

Yes

Telecommute

Yes

Sponsor Visa

Skills

Recruiting Coordination, Admin Assistance, Customer Service, Operations, Organizational Skills, Communication Skills, Problem Solving, Google Workspace, Applicant Tracking Systems, Scheduling, Logistics, Team Collaboration, Process Improvement, Attention to Detail, Fast-Paced Environment, Time Management

Industry

Software Development

Description

Why Harvey At Harvey, we’re transforming how legal and professional services operate — not incrementally, but end-to-end. By combining frontier agentic AI, an enterprise-grade platform, and deep domain expertise, we’re reshaping how critical knowledge work gets done for decades to come. This is a rare chance to help build a generational company at a true inflection point. With 700+ customers in 58+ countries, strong product-market fit, and world-class investor support, we’re scaling fast and defining a new category in real time. The work is ambitious, the bar is high, and the opportunity for growth — personal, professional, and financial — is unmatched. Our team is sharp, motivated, and deeply committed to the mission. We move fast, operate with intensity, and take real ownership of the problems we tackle — from early thinking to long-term outcomes. We stay close to our customers — from leadership to engineers — and work together to solve real problems with urgency and care. If you thrive in ambiguity, push for excellence, and want to help shape the future of work alongside others who raise the bar, we invite you to build with us. At Harvey, the future of professional services is being written today — and we’re just getting started. Role Overview We’re looking for a Recruiting Coordinator (Contractor) to join our Talent team at Harvey AI and help keep our hiring process running smoothly. In this role, you’ll be the go-to person for scheduling interviews, staying organized, and making sure every candidate has a great experience from start to finish. Harvey is growing quickly, and that means there’s a lot of hiring happening across the company. You’ll work closely with recruiters, hiring managers, and candidates to keep everything on track — coordinating interviews, juggling shifting calendars, and making sure all the small (but important) details are covered. This is a hybrid role based in our San Francisco office. We ask that you’re available to be onsite during in-person candidate interviews, as a key part of the role involves making sure things go smoothly for both candidates and interviewers on the ground. At Harvey, we’re building cutting-edge AI products that are transforming the way professionals work — and we’re doing it with a passionate, collaborative, and fast-moving team. You’ll be joining a company that values people, speed, and excellence. If you're someone who loves staying organized, thrives in fast-paced environments, and finds joy in making things run smoothly behind the scenes, we’d love to meet you. What You’ll Do Partner with recruiters and hiring managers to deliver a smooth and positive candidate experience Ensure in-person interview days are seamless — greeting candidates, prepping rooms, and supporting logistics onsite Maintain scheduling tools and help troubleshoot when things shift or need reworking Support recruiting operations projects focused on process improvement and team efficiency Keep our applicant tracking system (Ashby) updated with accurate and timely information Collaborate closely with teammates across the Talent team to ensure consistency and quality What You Have 1–3 years of experience in recruiting coordination, admin assistance, customer service or operations in a fast-paced environment Experience working with Ashby (our primary ATS) or a similar applicant tracking system A highly organized approach and comfort managing lots of moving parts at once A friendly, clear, and professional communication style — especially over email and Slack The ability to solve problems independently, adjust to changes quickly, and stay cool under pressure A love of creating structure, staying on top of details, and helping others succeed Proficiency in Google Workspace (Docs, Sheets, Calendar, etc.) Work Location & Schedule Expectations This is a 6-month hybrid position based out of our San Francisco office You’ll be expected to work onsite on days when in-person candidate interviews are scheduled, and collaborate with the team both in-office and remotely Compensation This is a 40-hour-per-week, 6-month contract role. The position is classified as a 1099 contractor arrangement. The hourly pay range is $35–$50, depending on factors such as experience and location. Final compensation will be based on your skills, background, and alignment with the role’s responsibilities and requirements. Harvey is an equal opportunity employer and does not discriminate on the basis of race, gender, sexual orientation, gender identity/expression, national origin, disability, age, genetic information, veteran status, marital status, pregnancy or related condition, or any other basis protected by law. We are committed to providing reasonable accommodations to applicants with disabilities, and requests can be made by emailing accommodations@harvey.ai

Responsibilities

The Recruiting Coordinator will partner with recruiters and hiring managers to ensure a smooth and positive candidate experience. This includes coordinating interviews, managing logistics, and maintaining the applicant tracking system.