Shared Admin Support at Squamish Nation

District of North Vancouver, British Columbia, Canada -

Full Time

Start Date

Immediate

Expiry Date

05 Oct, 26

Salary

30.25

Posted On

07 Jul, 26

Experience

0 year(s) or above

Remote Job

Yes

Telecommute

Yes

Sponsor Visa

Skills

Reception Services, Administrative Support, Clerical Support, Microsoft Office, Data Entry, Customer Service, Calendar Management, Document Management, Interpersonal Communication, Time Management, Confidentiality, Multitasking

Industry

Government Relations Services

Description

PERMANENT PART-TIME POSITION ON THE NORTH SHORE CLOSES: Open Until Filled BE PART OF SOMETHING MEANINGFUL Join the Chén̓chenstway Human Resources Department as Shared Administrative Support, providing essential reception, administrative, and clerical services across Squamish Nation departments. This is a unique opportunity to support a wide variety of teams and services that strengthen our Nation and community. Reporting to the Manager, Talent Acquisition, this shared-services role provides administrative support to departments based on operational needs. You will be a key point of contact for employees, community members, and external partners while ensuring the smooth day-to-day operation of administrative functions. Rooted in professionalism, collaboration, and respect, this role requires strong organizational skills, adaptability, and a commitment to confidential and culturally respectful service delivery. WHAT YOU’LL DO * Provide front-line reception services, including operating the switchboard, answering phones, greeting visitors, and responding to inquiries. * Coordinate administrative and clerical support functions for various Squamish Nation departments. * Manage incoming and outgoing mail, email correspondence, messages, and calendars. * Support data entry, cheque requisitions, purchase orders, filing, and document management. * Assist with maintaining office supplies and coordinating supply orders. * Ensure reception and common office areas remain organized, welcoming, and professional. * Maintain office security by following established procedures and controlling access through reception areas. * Build knowledge of assigned departments, key contacts, and operational processes to provide effective support. * Collaborate with Directors, Managers, and team members to support departmental objectives. * Provide coverage and support to other administrative team members as needed. * Handle sensitive information with discretion and maintain strict confidentiality. * Perform additional administrative duties as required. WHAT WE’RE LOOKING FOR * Completion of Grade 12. Additional training or coursework in administration, customer service, office systems, or related areas is an asset. * 6–12 months of related experience in administrative support, customer service, office administration, record keeping, filing, data entry, or similar work. * Experience using Microsoft Office applications and internet-based systems at an intermediate level. * Experience working with large, computerized database systems; JD Edwards experience is considered an asset. * Strong interpersonal and customer service skills with a professional and adaptable communication style. * High emotional intelligence, patience, integrity, and the ability to remain composed in fast-paced environments. * Strong organizational, multitasking, and time-management skills. * Ability to communicate information clearly, tactfully, and diplomatically. * Demonstrated ability to maintain confidentiality and handle sensitive information appropriately. * Positive, collaborative, and team-oriented approach to work. * Knowledge and understanding of Skwxwú7mesh Úxwumixw history, culture, customs, land, and People is preferred. * Equivalent combinations of education and directly related experience may be considered. WHY WORK WITH US * Impactful Work – Be part of a team dedicated to serving the community through Na estétx̱ w sḵwálwen cht (Trust), Na estitkw sḵwálwen cht (Security), Na esḵw’úḵw’ulh sḵwálwen cht (Purpose) and Na eslhílhkw’is sḵwálwen cht (Belonging) * Professional Growth – We invest in our people with training, mentorship, and career development * Sḵwx̱wú7mesh Úxwumixw Values – Be part of an organization that values Úxwumixw (community/peoples), snew̓íyelh (guiding through teachings), wenáxws (respect) and inclusivity. As a dynamic community organization, we understand the importance of employing enthusiastic and talented people to work together. We know that our future strength and growth is very much dependent on our key resources – our people. With a variety of programs and services, we offer career paths that fit many areas of expertise, backgrounds, and interests. Along with competitive compensation and benefits, we foster an environment that values diversity through the respect and appreciation of each person for their individual attributes. Wage Rate: $24.80 - $30.25 Candidates are typically offered compensation between the beginning to the midpoint of the range. We [https://workforcenow.adp.com/mascsr/default/mdf/recruitment/recruitment.html?cid=231d694d-cd50-4fb7-82a6-dd0773e68b38&ccId=9200976969580_2⟨=en_CA&selectedMenuKey=CareerCenter&jobId=525291]are committed to providing a fair and equitable package that reflects the value an individual brings to the organization. Benefits: We offer extended medical and dental, pension matching, supplementary savings, and a professional development budget. Join us in building a future rooted in culture, values, and community strength. Your work matters here. #Workwithpurpose

Responsibilities

Provide essential reception, administrative, and clerical services across various Squamish Nation departments. Act as a key point of contact for employees and community members while managing office operations and sensitive information.