Title:
Shipping Administrative Assistant – Reports directly to Shipping Division Leader
Department:
Shipping
Position Summary:
This position is responsible for plant side administrative activities.
Scope of Responsibility:
Monitor and maintain essential duties listed below and associated within the Shipping department.

Essential Duties & Responsibilities:

• Daily Management:
• Handles Shipping Trouble Reports and distribute to appropriate department. Complete follow up and Closing of Trouble Report.
• Updates/ Manages Daily Expedite Log
• Takes care of Dynamic orders/ purchase order logs
• Document control processing
• Handles Freight Invoice and enters it into Dynamics and purchase order log.
• Handles irregular order prepping and scheduling
• Freight Tracking
• Support plant side shipping administrative duties and backs up warehouse side
• Performs similar or related duties as assigned.
• Will back up admin position at warehouse if needed.

Improvement Activities:

• Apply Deming principles and other root cause analysis tools when analyzing problems within the associate’s department and makes appropriate recommendations for improvements.
• Performs other related improvement functions as assigned.

Education/Experience/Training (minimum required):

• High School Diploma
• Good written and verbal communication skills; good organizational skills; good problem-solving skills with experience in the use of analytical tools.
• Strong knowledge and use of Excel and Word, Internet and email.
• 2 to 3 years of manufacturing related experience.

• Daily Management:
• Handles Shipping Trouble Reports and distribute to appropriate department. Complete follow up and Closing of Trouble Report.
• Updates/ Manages Daily Expedite Log
• Takes care of Dynamic orders/ purchase order logs
• Document control processing
• Handles Freight Invoice and enters it into Dynamics and purchase order log.
• Handles irregular order prepping and scheduling
• Freight Tracking
• Support plant side shipping administrative duties and backs up warehouse side
• Performs similar or related duties as assigned.
• Will back up admin position at warehouse if needed