Shipping Coordinator at Aston Carter

Frankfort, Kentucky, United States -

Full Time

Start Date

Immediate

Expiry Date

04 Sep, 26

Salary

23.5

Posted On

06 Jun, 26

Experience

2 year(s) or above

Remote Job

Yes

Telecommute

Yes

Sponsor Visa

Skills

ERP Systems, Microsoft Excel, Microsoft Outlook, Microsoft Teams, Inventory Control, Cycle Counting, Bill Of Lading (BOL), Shipping And Receiving, Data Entry, Logistics Coordination, Order Processing, Material Handling, Customer Service, Organization, Communication, Problem Solving

Industry

Staffing and Recruiting

Description

Job Title: Shipping Administrator Job Description The Shipping Administrator supports daily shipping and inventory operations in a fast-paced manufacturing environment. This role ensures accurate order processing, effective inventory control, and on-time customer deliveries by managing documentation, coordinating with internal teams, and maintaining organized shipping workflows. The position offers strong opportunities for growth in logistics and ERP systems, along with a stable workload and competitive benefits once hired full time. Responsibilities Generate and manage Bills of Lading (BOL) using ERP systems to support accurate and compliant shipments. Perform inventory control functions, including cycle counting, reconciliation, and documentation of discrepancies. Create, verify, and update pick lists to ensure order accuracy and timely shipment of customer orders. Support all shipping and receiving processes with a high level of accuracy, efficiency, and attention to detail. Coordinate with internal teams such as production, customer service, and logistics to meet customer delivery timelines. Maintain organization within a high-volume shipping environment, including proper labeling, staging, and documentation of outbound and inbound materials. Ensure compliance with company procedures and shipping standards for all outbound and inbound freight. Perform accurate data entry related to shipping, receiving, and inventory transactions in ERP and Microsoft Office tools. Handle basic material handling tasks related to shipping and receiving, as needed, to support workflow. Provide responsive and professional customer service to internal stakeholders regarding order status, shipping details, and inventory availability. Monitor daily workload and proactively prioritize tasks to meet deadlines and customer demand. Assist with continuous improvement efforts in shipping, receiving, and inventory processes. Essential Skills Recent, stable work history in shipping and receiving or administrative operations. Experience working in a fast-paced manufacturing or distribution environment. Proficiency with Microsoft Office applications, including Excel, Outlook, and Teams. Experience using an ERP system (for example, Sage) for shipping or inventory functions. Strong attention to detail with the ability to maintain accuracy in a high-volume environment. Ability to work independently with minimal supervision while managing multiple priorities. Strong communication skills to collaborate effectively with internal teams. Solid organizational skills to manage documentation, inventory records, and shipping schedules. Ability to perform accurate data entry related to logistics, shipping, and inventory. Additional Skills & Qualifications Experience in inventory control activities such as cycle counting and reconciliation. Experience in logistics, order selection, and material handling within a manufacturing or distribution setting. Customer service experience supporting internal or external stakeholders in a shipping or operations role. Comfort working in a hands-on, independent role with responsibility for daily shipping and inventory tasks. Interest in growing skills in logistics and ERP systems. Ability to adapt to changing priorities and occasional short-notice overtime. Strong problem-solving skills to resolve shipping, inventory, or documentation discrepancies. Work Environment This role operates in a combined manufacturing and office setting within a stable, high-demand environment. The standard schedule runs Monday through Friday from 6:30 AM to 5:00 PM, averaging approximately 50 hours per week, with overtime as needed to meet customer demand. Occasional overtime may be required with limited notice. You will work with ERP systems, Microsoft Office tools, and standard material handling and shipping equipment while supporting high-volume shipping and receiving operations. The position offers fast pay progression within the first year, strong overtime earning potential including double-time incentives, full benefits after 30 days once hired full time, and a 401(k) plan with company match once full time. The work is hands-on and independent, providing opportunities for growth in logistics and ERP system expertise in a structured, process-driven environment. Job Type & Location This is a Contract to Hire position based out of Frankfort, KY. Pay and Benefits The pay range for this position is $20.00 - $23.50/hr. Eligibility requirements apply to some benefits and may depend on your job classification and length of employment. Benefits are subject to change and may be subject to specific elections, plan, or program terms. If eligible, the benefits available for this temporary role may include the following: • Medical, dental & vision • Critical Illness, Accident, and Hospital • 401(k) Retirement Plan – Pre-tax and Roth post-tax contributions available • Life Insurance (Voluntary Life & AD&D for the employee and dependents) • Short and long-term disability • Health Spending Account (HSA) • Transportation benefits • Employee Assistance Program • Time Off/Leave (PTO, Vacation or Sick Leave) Workplace Type This is a fully onsite position in Frankfort,KY. Application Deadline This position is anticipated to close on Jun 19, 2026. About Aston Carter Aston Carter provides world-class corporate talent solutions to thousands of clients across the globe. Specialized in accounting, finance, human resources, talent acquisition, procurement, supply chain and select administrative professions, we extend the capabilities of industry-leading companies. We draw on our deep recruiting expertise and expansive network to meet the evolving needs of our clients and talent community with agility and excellence. With offices across the U.S., Canada, Asia Pacific and Europe, Aston Carter serves many of the Fortune 500. We are proud to be a ClearlyRated Best of Staffing® double diamond winner for both client and talent service. The company is an equal opportunity employer and will consider all applications without regard to race, sex, age, color, religion, national origin, veteran status, disability, sexual orientation, gender identity, genetic information or any characteristic protected by law. If you would like to request a reasonable accommodation, such as the modification or adjustment of the job application process or interviewing process due to a disability, please email astoncarteraccommodation@astoncarter.com for other accommodation options. San Francisco Fair Chance Ordinance: Pursuant to the San Francisco Fair Chance Ordinance, for all positions located in the city and county of San Francisco, we will consider for employment qualified applicants with arrest and conviction records. Massachusetts Lie Detector: It is unlawful in Massachusetts to require or administer a lie detector test as a condition of employment or continued employment. An employer who violates this law shall be subject to criminal penalties and civil liability. Use of Artificial Intelligence (AI): We may use Artificial Intelligence (AI) to support parts of our hiring process, including sourcing, screening, and evaluating candidates. AI helps assess applications and qualifications, but final decisions are made by our hiring team. By applying, you acknowledge and agree that your application may be reviewed using AI tools.

Responsibilities

The Shipping Administrator manages daily shipping and inventory operations, including generating Bills of Lading and performing cycle counts. They coordinate with internal teams to ensure accurate order processing and on-time customer deliveries in a manufacturing environment.