Shipping & Documentation Administrator - Cold Chain at Silver Fern Farms External Careers Site - 2022

Hastings, Hawke's Bay, New Zealand -

Full Time

Start Date

Immediate

Expiry Date

16 Mar, 26

Salary

0.0

Posted On

16 Dec, 25

Experience

2 year(s) or above

Remote Job

Yes

Telecommute

Yes

Sponsor Visa

Skills

Shipping, Logistics, Administration, Export Knowledge, Attention To Detail, Communication Skills, Relationship Building, Microsoft Office, Problem-Solving, Data Accuracy

Industry

Food and Beverage Services

Description

Te Tūranga | About the Role: We’re looking for a highly organised and detail-focused Shipping & Documentation Administrator to join our team at Silver Fern Farms Pacific, near Hastings. In this role, you’ll play a key part in coordinating shipping activities, ensuring export documentation is accurate and completed on time, and working closely with internal teams and external partners to keep everything moving smoothly. Key Responsibilities: Coordinate shipping contracts with in-store inventory and ensure timely container supply and transport to port. Generate accurate electronic export documentation in line with MPI requirements, including certificates and supporting materials. Liaise with shipping companies, MPI representatives, and internal teams to meet loading schedules and compliance standards. Plan and monitor container loading against inventory records, ensuring shipping instructions and deadlines are met. Maintain records and provide general administrative support to the Cold Chain/Dispatch team. Ōu Pūkenga | About You: You’ll thrive in this role if you’re organised, proactive, and enjoy working in a fast-paced environment. Ideally, you’ll bring: Previous experience in shipping, logistics, or administration (export knowledge is an advantage). Strong attention to detail and accuracy when working with documentation and data. Excellent communication skills and the ability to build strong relationships with internal and external stakeholders. Confidence using Microsoft Office and systems, with a willingness to learn new tools. A problem-solving mindset and commitment to delivering quality outcomes. Tono Mai | How to Apply Please apply by submitting your CV – applications close January 11 2026. Interviewing will begin in the new year. Silver Fern Farms welcomes people from all backgrounds and walks of life. We are proud to have a diverse and inclusive environment and are committed to providing equal opportunities for all team members and applicants. Come and create goodness together with us. You can see more about our commitments to our people and their work by visiting our Belong Here webpage: https://careers.silverfernfarms.com/nz/en/belong-here

Responsibilities

The Shipping & Documentation Administrator will coordinate shipping activities and ensure export documentation is accurate and completed on time. This includes liaising with shipping companies and internal teams to meet loading schedules and compliance standards.