Shipping & Purchasing Coordinator

Hours: Monday to Thursday, 8:30am–5pm, Friday 8:30am - 4pm

Location: Ormeau, QLD

Salary: $80,000 - $90,000

We are looking for an organised and proactive Shipping & Purchasing Coordinator to join our busy import operation. Our business imports approximately 1,000 containers each year, so this is a key role requiring excellent attention to detail, strong communication skills and the ability to manage multiple orders and shipments simultaneously.

Key responsibilities

• Raise and manage purchase orders for products.
• Liaise regularly with overseas suppliers regarding pricing, production and delivery schedules.
• Coordinate approximately 1,000 container imports per year.
• Monitor orders from placement through to final delivery.
• Book shipments and work closely with freight forwarders, shipping lines and customs agents.
• Maintain accurate shipping, purchasing and product records.
• Check commercial invoices, packing lists, bills of lading and other import documentation.
• Track containers and proactively manage delays or supply issues.
• Keep internal teams informed of order and delivery dates.
• Check supplier invoices and investigate discrepancies.
• Maintain strong working relationships with suppliers and logistics partners.
• Support stock planning and ensure products are ordered in line with business requirements.

About you

You will be highly organised, commercially aware and comfortable working in a fast-paced environment. You should be confident communicating with suppliers and logistics partners and capable of managing a large number of orders and shipments at different stages.

Ideally, you will have:

• Previous experience in shipping, imports, purchasing, logistics or supply-chain coordination.
• Experience managing containerised imports.
• Strong administration and organisational skills.
• Excellent written and verbal communication.
• Good attention to detail and the ability to prioritise.
• Confidence using Microsoft Excel and order-management or ERP systems.
• The ability to identify problems early and follow them through to resolution.
• Knowledge of import documentation and customs procedures would be an advantage.

What we offer

• A stable, full-time position within an established and busy importing business.
• Working hours of 8:30am–5pm, Monday to Thursday and 8:30am - 4pm Friday.
• A varied role with responsibility across both purchasing and international shipping.
• The opportunity to build strong relationships with suppliers and play an important part in the company’s supply chain.

Employer questions

Your application will include the following questions:

• Which of the following statements best describes your right to work in Australia?
• How many years' experience do you have as a Purchasing Coordinator?
• How much notice are you required to give your current employer?
• Have you completed a qualification in supply chain and logistics?
• Do you have sea freight imports experience?

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