Shop Coordinator at Refined Shopworks

Houston, Texas, United States -

Full Time

Start Date

Immediate

Expiry Date

01 Jul, 26

Salary

0.0

Posted On

02 Apr, 26

Experience

2 year(s) or above

Remote Job

Yes

Telecommute

Yes

Sponsor Visa

Skills

Equipment tracking, Data management, Inventory control, Scheduling, Mechanical aptitude, Excel, Process improvement, Operational coordination, Forklift operation, Maintenance documentation, Asset management, Attention to detail, Prioritization, Safety compliance, ERP systems

Industry

Oil and Gas

Description

Description At Refined Technologies, we believe operating with an eternal purpose fuels excellence. This guides everything we do and gives our work meaning beyond ourselves. We are driven by our mission to: Honor God Always, Help People Develop, Pursue Excellence, and Earn a Profit. RTI is the leader in the chemical cleaning segment of the refining industry, providing patented chemistries, processes, and equipment for cleaning and treating units during shutdowns. Our organization is made up of servant-hearted leaders who take ownership and execute with discipline. Want to know more about our culture? Check out the RTI Playbook. If you’re ready for your work to matter, we’re ready to hear from you! We are growing our team of Artisans and are seeking a Shop Coordinator to support our Maintenance team at the Houston Distribution Center (HDC). This role is responsible for the mechanical readiness, tracking, and organization of RTI Mechanical Rental Equipment at the Houston Distribution Center. You will own equipment tracking, maintain accurate and reliable data, and ensure work is executed with consistency and discipline. Your work will directly impact equipment availability, job readiness, and overall shop efficiency. This position plays a key role in ensuring operations run smoothly, equipment is ready when needed, and issues are identified and resolved before they impact the field. Success in this role requires strong attention to detail, consistent execution, and the ability to maintain structured processes and accurate data. This role also supports daily and weekly scheduling of shop activities to ensure work is prioritized, coordinated, and executed efficiently. Duties & Responsibilities Own equipment readiness tracking and ensure all assets are properly documented, maintained, and ready for deployment Maintain accurate and organized records across Excel and internal systems to ensure data is reliable and audit-ready Coordinate daily shop priorities with supervisors and technicians to ensure work is completed on time and without gaps Assign and track work tasks to drive timely and consistent execution across the shop Ensure all maintenance, certification, and documentation is complete, accurate, and ready for audit Own equipment data within D365/DynaRent, ensuring accuracy, completeness, and real-time visibility into readiness status Coordinate daily and weekly scheduling of shop activities to ensure work is prioritized, aligned, and completed on time Maintain structured, organized, and efficient equipment storage and staging areas Ensure safety policies and procedures are followed at all times Identify and close gaps in process, tracking, and execution before they impact operations Support continuous improvement efforts focused on efficiency, accuracy, and consistency Support scheduling adjustments based on equipment readiness, resource availability, and operational priorities Requirements Minimum Qualifications 3+ years of experience in a manufacturing, shop, or process-driven environment Strong Excel skills required, including building and maintaining trackers, managing data accuracy, and organizing information for operational use; advanced proficiency preferred Experience managing or maintaining equipment records, inventory, or similar systems High attention to detail with a track record of maintaining accuracy and consistency in a fast-paced environment Experience supporting scheduling, workload planning, or operational coordination Ability to identify discrepancies in data or process and take action to resolve them Strong organizational and prioritization skills Ability to follow and enforce structured processes Mechanical aptitude and comfort working in a shop environment Ability to operate a forklift and use hand tools Valid Driver’s License Additional or Preferred Qualifications Experience in equipment maintenance or mechanical operations Experience with Lean, 5S, or process improvement environments Experience using ERP systems or maintenance tracking platforms Bachelor’s degree preferred but not required Valid U.S. Passport or ability to obtain one Working Conditions / Physical Demands Work is performed in both an office and shop environment. This role requires being on your feet, working around equipment, and supporting shop operations as needed. At times, work may include extended hours or supporting field operations, including shifts of up to 10 hours based on operational needs. Physical requirements include lifting up to 40 pounds, climbing stairs or ladders, and working in industrial conditions. Travel Requirements Minimal, less than 20%. About Refined Technologies RTI is a global industrial solutions provider delivering value to process facilities through expert-level refinery professionals skilled in operations, engineering, and process supervision. We help those who fuel the world produce energy more effectively by delivering safe, fast, and predictable shutdowns in upstream and downstream facilities through innovative operations teams and revolutionary cleaning technologies. Please note this job description is not designed to cover or contain a comprehensive listing of activities, duties, or responsibilities that are required of the employee for this job. Duties, responsibilities, and activities may change at any time with or without notice. Applicants for regular U.S. positions must be authorized to work in the United States for Refined Technologies, Inc. without the need for sponsorship of an immigration authorization or visa (e.g., TN, H-1B, or other employment-based immigration authorization or visa). All qualified applicants will receive consideration for employment without regard to race, color, sex, national origin, age, religion, disability, sexual orientation, gender identity, protected veteran status, or other protected status under federal, state, or local laws.

Responsibilities

The Shop Coordinator is responsible for the mechanical readiness, tracking, and organization of rental equipment at the Houston Distribution Center. They will manage equipment data, coordinate shop scheduling, and ensure all maintenance and documentation tasks are executed with discipline.