Showroom Coordinator at Silencer Shop

Leander, Texas, United States -

Full Time

Start Date

Immediate

Expiry Date

30 Jan, 26

Salary

0.0

Posted On

01 Nov, 25

Experience

2 year(s) or above

Remote Job

Yes

Telecommute

Yes

Sponsor Visa

Skills

Project Management, Event Production, Brand Activation, Vendor Coordination, Creative Briefing, Metrics Analysis, Communication, Problem Solving, Creative Literacy, Systems Organization, Team Collaboration, Hands-on Skills, Cultural Fit, Adobe Creative Cloud, Firearms Industry Knowledge

Industry

Sporting Goods Manufacturing

Description

Our showroom is where the brand comes to life—part museum, part proving ground, all vibes. We’re looking for a Showroom Coordinator who can wrangle vendors, marshal creative, and turn manufacturer partnerships into memorable, on‑brand experiences. You’ll own the day‑to‑day: planning, production, installs, event ops, and post‑event reporting. You’re equal parts project manager, event producer, brand guardian, and “make‑it‑happen” machine. If you read that and thought “I’ve got a label maker, three backup checklists, and a sense of humor,” we should talk. If you smiled, laughed, or questioned yourself once so far then we bet you a Shrute buck that you’re qualiﬁed for the role. Let’s chat! What you’ll do (the mission) ● Own the showroom activation calendar across all partner brands—planning, timelines, budgets, staﬃng, and recaps. ● Deliver the commitment: Two (2) event days per year, per brand (e.g., with 9 partners, that’s ~18 event days annually). You plan it, crew it, run it, and report it. ● Be the creative traﬃc controller: Build briefs, route assets, track approvals, and ensure everything is on‑brand and on‑time. ● Vendor wrangler & install boss: Coordinate production/installs with our partners and show vendors (e.g., venue services, print houses, staging/AV). Check proofs, measure twice, install once. ● Spec ninja: Work with designers to meet print/digital specs (bleed/trim, large‑format, color modes, ﬁle prep) and submit on publisher portals when needed. ● Ad & signage support: Help traﬃc ads and show deliverables (think directories, trackers, digital signage, wall graphics, lanyards, key cards)—making sure creative, copy, and specs are buttoned up. ● Day‑of show captain: Run point on run‑of‑show, staﬀ schedules, demos, contingency plans, and live adjustments without breaking a sweat. ● Metrics that matter: Build simple dashboards—attendance, engagement, leads, partner satisfaction—and share clean post‑event recaps. ● Systems discipline: Keep the Monday board, timelines, budgets, ﬁles, and naming conventions tidy so anyone can jump in and win. What you’ll bring (the toolkit) ● 3–5+ years in experiential marketing, events, retail/showroom ops, trade shows, or brand activations. ● Project management chops that turn chaos into checklists (you’ve shipped complex installs with vendors and deadlines that didn’t move). ● Creative literacy: You speak designer—CMYK vs. RGB doesn’t scare you; you can review proofs and catch the gotchas. ● Partner‑friendly communication: Clear updates, crisp asks, and the tact to keep multiple brands happy and aligned. ● Process brain + hustle: You love building templates, runbooks, and rinse‑and‑repeat systems—and still move fast. Hands‑on bias: Comfortable lifting event kits/signage (up to ~40 lbs), taping ﬂoors, zip‑tying cables, and solving problems on site ● Cultural ﬁt: Team‑ﬁrst, radically candid, and funny enough to survive load‑in day. (Bonus points if you can quote The Oﬃce under pressure.) Nice‑to‑haves ● Experience with show vendors/venues (Freeman, convention centers, etc.). ● Adobe Creative Cloud familiarity (you can nudge a layout or export print‑ready ﬁles). Firearms industry knowledge and love for the 2A community. How we’ll measure success ● Obligation met: 2 event days per year, per brand—planned, executed, and reported. ● On‑time, on‑spec delivery of creative and installs with minimal rework. ● Partner satisfaction and repeat participation. ● Operational excellence: Clean boards, clean ﬁles, clean handoﬀs. Show impact: Clear post‑event metrics and insights that make the next one better. Travel & schedule ● Event cadence aligns with partner activations and key shows. Expect travel and occasional nights/weekends during installs and events. You’ll plan in advance so surprises are fun, not fatal. Reporting line This role reports exclusively to Marketing and is the day‑to‑day owner of showroom marketing & events.

Responsibilities

The Showroom Coordinator will manage the showroom activation calendar, ensuring the planning, production, and execution of events align with brand partnerships. This role involves coordinating with vendors, managing creative assets, and delivering post-event reports.