Showroom Receptionist at VP Supply Corp

Rochester, New York, United States -

Full Time

Start Date

Immediate

Expiry Date

06 Oct, 26

Salary

20.0

Posted On

08 Jul, 26

Experience

0 year(s) or above

Remote Job

Yes

Telecommute

Yes

Sponsor Visa

Skills

Customer Service, Administrative Support, Appointment Scheduling, Microsoft Office, CRM Software, Data Entry, Communication Skills, Multitasking, Organization, Hospitality, Phone Etiquette, Office Management

Industry

Wholesale

Description

Description Position Summary Innovations by VP is seeking a friendly, organized, and customer-focused Showroom Receptionist to be the first point of contact for our clients and visitors. This role is essential in creating a welcoming showroom experience while providing administrative support to the sales and design teams. The ideal candidate is professional, detail-oriented, and enjoys working in a fast-paced, customer-facing environment. The schedule for this position would be Monday - Thursday, and Saturday. Fridays and Sundays off. Mondays, Wednesdays, and Thursdays would be 9:00 AM - 5:00 PM. Tuesdays would be 11:00 AM - 7:00 PM. And Saturdays would be 9:00 AM - 3:00 PM. Key Responsibilities Welcome clients, vendors, and visitors with a warm and professional demeanor. Answer and direct incoming phone calls and respond to general inquiries. Schedule appointments for designers and sales consultants. Maintain a clean, organized, and inviting showroom and reception area. Assist clients with check-in and notify team members of arriving appointments. Process incoming and outgoing mail, deliveries, and packages. Maintain customer records and assist with data entry in company software. Prepare and distribute documents, proposals, and showroom materials as needed. Support the sales and design teams with administrative tasks. Monitor showroom inventory of brochures, samples, office supplies, and refreshments. Assist with special events, vendor presentations, and showroom promotions. Perform general office duties including filing, scanning, copying, and organizing documents. Maintain confidentiality of customer and company information. Requirements Qualifications High school diploma or equivalent required. Previous receptionist, administrative, retail, or customer service experience required. Excellent verbal and written communication skills. Strong organizational and multitasking abilities. Professional appearance and positive attitude. Strong customer service and hospitality mindset. Ability to remain calm and professional in a busy environment. Attention to detail and excellent follow-through. Proficiency with Microsoft Office (Outlook, Word, Excel) and basic computer skills. Ability to learn customer relationship management (CRM) and scheduling software. Reliable, punctual, and able to work independently as well as part of a team. Preferred Skills Experience working in a design, home improvement, construction, or luxury retail showroom.

Responsibilities

Act as the first point of contact for clients and visitors while maintaining a welcoming showroom environment. Provide administrative support to sales and design teams, including scheduling appointments and managing customer records.