SIS PowerSchool Secretary at Memphis Business Academy

Memphis, Tennessee, United States -

Full Time

Start Date

Immediate

Expiry Date

28 Sep, 26

Salary

0.0

Posted On

30 Jun, 26

Experience

2 year(s) or above

Remote Job

Yes

Telecommute

Yes

Sponsor Visa

Skills

PowerSchool, Student Information Systems, Data Management, Student Records Maintenance, Attendance Tracking, Enrollment Management, Front Office Administration, Report Card Coordination, Spanish Bilingualism, Event Planning, Office Management, Data Auditing

Industry

Description

Memphis Business Academy Charter Schools SIS/PowerSchool Secretary Job Description The SMS/ PowerSchool Secretary will perform a variety of tasks within the school building. ROLES AND RESPONSIBILITIES: The roles and responsibilities of the SMS/PowerSchool Secretary include, but are not limited to: * State Data Clean-Up * Ongoing maintenance of accurate class rosters and student schedules to support CLASS reporting * Ensure accurate student rosters are reported to the state * Foundation Data Clean-Up * Verification of teacher rosters including subjects taught. * Attrition data clean-up * Report Card/Progress Report Coordination * Supporting teachers in troubleshooting grade entry problems * Verifying all grades are present * Printing and coordinating a round of error-checking of all report cards * Finalizing and distributing accurate report cards * Maintaining an archive of report cards in the student's online and/or physical folder * Behavior Reporting in PowerSchool * Ensuring all incidents are entered accurately into PowerSchool on a timely basis and without errors. * Working with staff to establish a clear process for timely processing of incidents and working with school leaders or the data team to correct the problem if this is not happening. * Ensuring quality daily attendance data * Running daily reports and following up with teachers that have not entered attendance. * Make sure all students are assigned to the proper homeroom and course schedule and work with staff to make sure they are notified before any potential changes. * Generating letters and otherwise following protocol surrounding truancy * Ensuring attendance data is accurate by ensuring 100% of teachers take attendance each day and performing occasional audits. * School Level Ambassador on how to operate Data Systems * Data teams ambassador to the school – the first line of support for basic questions like password resets in PowerSchool * Ideally (but not always) the point of contact to the data team for larger issues. * Attend data training * Maintaining Student Records (enrollment records, withdrawal forms, report cards, etc.) * Completing withdrawal forms for all departing students including a no-show students * Scanning and organizing COMPLETE student records in a timely manner (and ensuring all documents are accurately reflected in PowerSchool) * Archiving student report cards * Enrollment Process Lead * E-mail all required documentation and submit discharges in * Maintain all required documentation for attempted contacts for No-Show discharges. * Ensure families have a place to enter online applications at the school during the application window. * Manage enrollment process including the collection, scanning, and organizing of all required documents. * Front Office Support * Cover the front desk when Office Manager is away from the desk * Answer incoming phone calls * Respond to in-person parent requests * Ensure front office activities continue to run smoothly (sign for packages, etc.) * Special Event Planning & Execution * Coordinate with School Operations Team to plan and execute school-specific events * Activities may include: * Creating & distributing student, parent, and staff communication * Making space and furniture arrangements * Ordering materials and/or refreshments * Setting up space for the event * Copier Machine Maintenance & Supply Management * Order copy machine materials to keep an appropriate supply on hand (toner, staples, waste toner) through IT services * Observe copy machines and ensure jams are cleared in a timely fashion * Request IT maintenance when needed QUALIFICATION REQUIREMENTS: The SMS/ PowerSchool Secretary must meet the following criteria: * Has experience with SMS/ PowerSchool platform (required) * Has experience working in a school office setting (required) * Must be flexible * Bilingual / bi-literate in Spanish (desired)

Responsibilities

The SIS PowerSchool Secretary manages student data, attendance, and enrollment processes within the PowerSchool platform. Additionally, they provide front office support and coordinate school-specific events and administrative tasks.