Site Admin Cum Document Controller at Ghobash Group

Abu Dhabi, Abu Dhabi Emirate, United Arab Emirates -

Full Time

Start Date

Immediate

Expiry Date

28 Jul, 26

Salary

0.0

Posted On

29 Apr, 26

Experience

2 year(s) or above

Remote Job

Yes

Telecommute

Yes

Sponsor Visa

Skills

Site administration, Document control, Logistics management, Inventory management, Procurement, Payroll coordination, Compliance, Safety standards, MS Office, Freight forwarding, Customs clearance, Communication, Organizational skills, Problem-solving, Supply chain operations

Industry

Investment Management

Description

Company Description Emirates Electrical & Instrumentation Company LLC is a proud member of the Ghobash Group. For almost 20 years, we have made vital contributions to the Oil & Gas sector of the UAE, executing both onshore and offshore projects. Abu Dhabi National Oil Company (ADNOC) is one of our main clients along with Tier 1 and Tier 2 EPC contractors in this sector. We have the expertise to carry out full EPC&M services for electrical and instrumentation works and bring our intrinsic knowledge to measure and automate exploration, production, separation, refining processes, and distribution through our localized services. Job Description Manage and maintain site documentation, including permits, approvals, and reports. Handle administrative tasks such as employee records, timekeeping, and payroll coordination. Ensure compliance with company policies, site regulations, and safety standards. Coordinate with project managers, contractors, and other stakeholders for smooth operations. Oversee accommodation, transport, and welfare arrangements for site staff. Assist in procurement and inventory management for office supplies and site needs. Prepare reports, meeting minutes, and other required documentation. Address employee concerns and support HR functions related to the site. Plan, coordinate, and manage logistics for materials, equipment, and workforce. Ensure timely delivery of construction materials and equipment to the site. Liaise with suppliers, transport companies, and site personnel for smooth operations. Maintain accurate records of inventory, shipments, and deliveries. Coordinate transport, accommodation, and site access for workers and visitors. Ensure compliance with safety, customs, and site-specific logistics regulations. Handle emergency logistics requirements and troubleshoot delays. Work closely with procurement, warehouse, and project teams to optimize supply chain operations. Qualifications Bachelor's degree or equivalent experience in administration or a related field. Minimum 3-5 years of experience in site administration, preferably in oil & gas projects. Additional Information Strong knowledge of site operations, documentation, and compliance requirements. Proficiency in MS Office (Excel, Word, Outlook) and site management software. Excellent communication and organizational skills. Ability to work in a remote location with challenging site conditions trong knowledge of logistics, warehousing, and material handling. Experience in managing transportation, freight forwarding, and customs clearance. Proficiency in logistics software and MS Office. Excellent problem-solving and communication skills. Ability to work under pressure in remote site conditions. Department: Services

Responsibilities

Manage site documentation, permits, and administrative tasks including payroll and employee records. Coordinate logistics for materials, equipment, and workforce while ensuring compliance with safety and site regulations.