Site Admin cum Document Controller at Ghobash Group

Abu Dhabi, Abu Dhabi Emirate, United Arab Emirates -

Full Time

Start Date

Immediate

Expiry Date

10 Aug, 26

Salary

0.0

Posted On

12 May, 26

Experience

5 year(s) or above

Remote Job

Yes

Telecommute

Yes

Sponsor Visa

Skills

Document Control, Site Administration, Logistics Coordination, Personnel Documentation, Version Control, Technical Documentation, MS Office, Aconex, EDMS, SharePoint, Procore, Project Coordination, Reporting, HSE Compliance, Records Management, Meeting Minutes

Industry

Investment Management

Description

Company Description Emirates Electrical & Instrumentation Company LLC is a proud member of the Ghobash Group. For almost 20 years, we have made vital contributions to the Oil & Gas sector of the UAE, executing both onshore and offshore projects. Abu Dhabi National Oil Company (ADNOC) is one of our main clients along with Tier 1 and Tier 2 EPC contractors in this sector. We have the expertise to carry out full EPC&M services for electrical and instrumentation works and bring our intrinsic knowledge to measure and automate exploration, production, separation, refining processes, and distribution through our localized services. Job Description Manage day-to-day site administrative activities and provide operational support to the project/site team. Coordinate employee mobilization, site access passes, accommodation, transportation, and other logistics. Maintain attendance records, manpower reports, leave schedules, and personnel documentation. Coordinate onboarding/offboarding formalities for site employees and subcontractors. Handle office supplies, petty cash records (if applicable), and site facility requirements. Liaise with HR, Procurement, Logistics, and other departments for smooth site operations. Organize meetings, prepare MOM (Minutes of Meeting), and maintain records. Ensure compliance with company policies, HSE procedures, and client/site regulations. Establish and maintain an efficient document control system for project documentation. Receive, register, classify, scan, file, track, and distribute incoming/outgoing documents. Maintain document logs such as transmittals, drawings, method statements, RFIs, MIRs, WIRs, NCRs, inspection reports, and correspondence. Ensure documents are properly version-controlled, updated, and archived. Coordinate with Engineering, QA/QC, Procurement, and Construction teams regarding documentation flow. Maintain confidentiality and security of project records and company documents. Prepare weekly/monthly document status reports for management. Qualifications Diploma / Bachelor’s degree in Business Administration, Engineering, or related field. 3–7 years of relevant experience in Oil & Gas / EPC / Industrial Construction projects. Strong knowledge of document control procedures and project documentation systems. Experience handling technical documents such as drawings, ITPs, RFIs, MIRs, WIRs, NCRs, material submittals, and QA/QC records. Proficient in MS Office, Excel, Outlook, and document management software (Aconex / EDMS / SharePoint / Procore / similar). Good communication and coordination skills. Ability to work in fast-paced site/project environments. Additional Information Strong willingness to learn and adapt to a dynamic project environment. Attention to detail with a commitment to quality and safety. Effective communication skills and a team-oriented approach. Ability to follow instructions, meet deadlines, and manage time effectively. Flexibility to work in shifts and extended hours as project demands require. Department: Services

Responsibilities

Manage daily site administrative operations, including employee mobilization, logistics, and facility requirements. Establish and maintain a rigorous document control system for project technical records, ensuring proper versioning and distribution.