Site Administration & Compliance Coordinator | Truganina VIC

at  Ceva Logistics

CEVA Logistics provides global supply chain solutions to connect people, products and providers all around the world. Present in 170 countries and with more than 110,000 employees spread over 1,300 sites, we are well on our way to achieving our vision: to be a Top 5 global 3PL. We believe that our employees are the key to our success. We want to engage and empower our diverse, global team to co-create value with our customers through our solutions in contract logistics and air, ocean, ground, and finished vehicle transport.

YOUR ROLE

As a Site Administrator & Compliance Coordinator for our Ground Transport at Truganina VIC, you’ll provide professional assistance in key areas such as payroll, procurement, accounts payable, safety, quality, and reception/control tower support to both internal and external stakeholders.
The role is also responsible for overall transport compliance, MYOSH updates, uploading contractors and staff into LinkSafe, Chain of Responsibility (CoR), and related legislative activities for Ground Transport.

WHAT ARE YOU GOING TO DO?

Specifically, you will:

• Manage front desk activities, including induction processes, customer interactions, and area upkeep
• Work with the Central Administration Team to ensure efficient site operations
• Oversee the weekly payroll process, ensuring employee details are accurate and timesheets are submitted within KPIs
• Manage and process weekly/monthly billing, ensuring accurate data submission within KPIs
• Handle procurement needs, including raising purchase orders, sourcing cost-effective solutions, and processing supplier invoices promptly
• Maintain site compliance with Quality, Health, Safety, and Environment standards, support HSE committee activities, and assist in audits

Our ideal candidate has experience in an administrative support role in any industry as well as:

• Intermediate experience in MS Office applications, and capable of learning new systems and working with technologies generally
• Good written and verbal communication, time management and customer service skills
• Ability to troubleshoot and diagnose problems, know when to seek advice, suggest solutions or escalate as required
• Bonus: experience working in an office environment (i.e payroll, procurement and account payable)