Join Our Team as Administrative Assistant / CSS Dispatch – Organize, Coordinate and Keep Operations Running Smoothly!

WHO WE ARE

At Taurus, we’re more than just a site services company – we’re a team that puts people at the heart of everything we do. As we continue to expand, we’re looking for a seasoned Administrative Assistant who is not only a highly organized professional but also values a workplace where your contributions are truly recognized and supported. If you’re ready to take your administrative expertise to the next level and be part of a company that truly values you, we want to hear from you.
Join us and be a part of something bigger – where your work makes a difference!

CAREER OPPORTUNITY

We are currently seeking an organized and detail-oriented Administrative Assistant to support a fast-paced maintenance site services project. This role plays a critical part in maintaining the efficiency and accuracy of day-to-day site operations. The ideal candidate will bring strong administrative skills, familiarity with timekeeping systems, prioritizing, fluency in Microsoft Excel, and a commitment to safety and teamwork. Do you want a “home every night” career in your own backward? If so, join us and play a crucial role in building something great!

QUALIFICATIONS:

• Previous experience in an administrative role, handling inputting & tracking of time, preferably in industrial construction.
• Proficient in Microsoft Office (Excel, Word, Outlook).
• Experience with Maximo considered an asset.
• Strong organizational skills with attention to detail and accuracy.
• Ability to thrive in a fast-paced, deadline-driven environment.
• Team player, willing to continuously and proactively collaborate, share and seek information and guidance.
• Familiarity with safety regulations and procedures in industrial settings.
• Strong interpersonal, analytical and facilitation skills; ability to communicate technical information and articulate the plan to non-technical staff, technical staff and management.
• Ability to manage multiple jobs and changing priorities, strong coaching ability.
• Ability to work to and meet deadlines and schedules and manage multiple task assignments in a matrix organization.
• Valid driver’s license and ability to work on a remote/industrial site.

• Compare & verify daily card swipes to time recorded.
• Build close relationships with the client.
• Daily input of time into the clients database.
• Generate & close out internal work orders.
• CSS Dispatch (ex. answering the phone, radio & email)
• Submit & track overtime requests.
• Some reporting, as required by the client.
• Work closely with the PM & Project Accountant to complete tasks in a timely & efficient manner.