Site Administrator - A3 at Ontario Transit Group

Toronto, Ontario, Canada -

Full Time

Start Date

Immediate

Expiry Date

25 Jan, 26

Salary

0.0

Posted On

27 Oct, 25

Experience

2 year(s) or above

Remote Job

Yes

Telecommute

Yes

Sponsor Visa

Skills

Excel Skills, Communication Skills, Interpersonal Skills, Problem-Solving Skills, Microsoft Office Suite, Database Management, Multitasking, Prioritization, Construction Industry Knowledge, Plant Management Knowledge, Power BI, System Management, ERP Management

Industry

Construction

Description

Company Description Ferrovial Construction Canada Inc. and VINCI Construction Grands Projects are undertaking the design, build, and finance the Ontario Line Southern Civil, Stations, and Tunnel (South Civil) package. As Ontario Transit Group, we are now mobilizing our design and construction crews, with major works. The South Civil contract is anticipated to be completed in 2030. The project will strengthen Ontario’s economy by supporting an estimated 1,500 jobs at the peak of construction. What is the project? A six-kilometer tunnel and associated tunnelling works from Exhibition to Don Yard portal (west of the Don River). Stations: One above-ground station to be integrated with the existing GO Transit Exhibition Station. Two underground stations to be integrated with the existing TTC Osgoode and Queen subway stations. Four new underground stations (King/Bathurst, Queen/Spadina, Moss Park, Corktown). The benefits to Ontario! Faster, more frequent, and reliable access to rapid transit with more than 227,500 people will live within a 10-minute walk of an Ontario Line station. Improve the quality of life for commuters by reducing daily travel time. Reduce crowding on the existing Line 1 (Yonge-University) subway. Up to 57,000 more jobs accessible by transit (in 45 minutes or less) for Toronto residents. Economic and community growth along the future transit line and thousands of job opportunities annually during construction. Reduction in traffic congestion, greenhouse gases, and fuel consumption by providing an alternative transportation option. Job Description The site administrator will play a crucial role in the efficient management and operation of the administrative, logistical, and financial coordination of the construction site. It will have a focus on monitoring deliveries, managing material orders, tracking personnel attendance, and supporting budget control. This individual will act as the primary point of contact with suppliers, procurement and finance. The coordinator is responsible for overseeing day-to-day all the above activities in a timely manner. Delivery Monitoring Receive materials and equipment on site. Check delivery compliance (quantity, quality, deadlines). Maintain an up-to-date delivery log. Report any discrepancies or delays to relevant stakeholders. Order Management Place orders based on site requirements. Track delivery timelines and follow up with suppliers. Archive purchase orders and deliveries Collaborate with the procurement department and site manager. Time Tracking Collect daily attendance sheets. Enter working hours into tracking systems. Identify discrepancies or absences and report to HR. Financial Allocate costs to appropriate budget lines. Prepare monthly accruals for goods and services received but not yet invoiced. Collaborate with finance teams to ensure accurate cost forecasting. Qualifications Must Haves: Intermediate to advanced excel skills. Continuous improvement mindset Strong communication, interpersonal, and problem-solving skills. Proficiency in Microsoft Office Suite and database management. Ability to multitask and prioritize effectively. Construction industry/ Plant management knowledge Preferrable: Power BI Report Knowledge Previous experience in system/ERP management Additional Information We Offer: Competitive Salary Comprehensive Benefits Package: Disability Insurance Dental Insurance Extended medical insurance (Optional) RRSP matching Discretionary Bonus Why OTG? Welcome to Ontario Transit Group (OTG), located in the heart of Downtown Toronto, where diversity and passion collide. As we work on the groundbreaking Ontario Line project, we prioritize fostering a positive culture. Join us and be part of a team that celebrates our employees, organizes family events, and promotes health and wellness initiatives. Our commitment to personal and professional growth means annual performance reviews, salary increases, comprehensive health benefits, generous RRSP matching, industry education support, and career development opportunities. At OTG, we embrace diversity, recognizing that it strengthens us as a team and as a company. We are an equal-opportunity employer, encouraging applications from all interested candidates. We value Indigenous people, racialized people, neurodivergent people, people with disabilities, and individuals from gender and sexually diverse communities with intersectional identities. Reasonable accommodations are available upon request for people with disabilities. If you're ready to be part of our dynamic team in one of the world's most diverse cities, don't wait any longer—apply now! While we appreciate your interest, only selected candidates will be contacted for interviews. Please note that we do not accept agency submissions.

Responsibilities

The site administrator will manage the administrative, logistical, and financial coordination of the construction site. Responsibilities include monitoring deliveries, managing material orders, tracking personnel attendance, and supporting budget control.