Site Administrator at Caravan Facilities Management L.L.C.

Decherd, Tennessee, United States -

Full Time

Start Date

Immediate

Expiry Date

29 Jun, 26

Salary

20.0

Posted On

31 Mar, 26

Experience

0 year(s) or above

Remote Job

Yes

Telecommute

Yes

Sponsor Visa

Skills

Payroll Processing, Report Preparation, Data Tracking, Training Coordination, Employee Documentation, Recruitment Assistance, New Hire Orientation, Overtime Management, Visitor Authorization, Computer Proficiency, Filing, Independent Work, Teamwork

Industry

Facilities Services

Description

Summary Provides administrative support to the Site Manager and Supervisors. Shift: Part Time Monday - Thursday 8:00am to 1:00pm Essential Duties and Responsibilities include the following. Other duties may be assigned. * Performs weekly payroll summary and submits to corporate payroll for processing by deadline. * Prepares required reports such as: * Bennett Report (Customer Matrix with Total OT hours worked for Salary & Hourly; Recordable Accidents/Incidents; Near Misses; Safety Talks Completed by Supervisors; Absenteeism %); * Staffing Agency Tracking Matrix listing all employees present daily, total and how many hours per day for part time on call employees); * KPI Charts – Logistics and Customer Service (Delivery/Responsiveness – hours worked OT, total hours and each crew); Attrition/People Development (People/Morale matrix – Turnover Mgt. & Non-Mgt.); * Master crew sheets updates (whenever workload leveling changes job descriptions, employees are moved to different jobs) * Track All Employee Training Matrix (annual & specialized: fork truck, riding scrubber, burden carrier, tugger, strip & wax floors, KaiVac, Kaizen, etc.) * Safety Talk Matrices – Track weekly supervisor safety talks completed/track hourly safety talks completed. Upload Safety Talk Matrices to OWL. * Staffing Agency tracking/updating seniority lists within the facility. * Assists managers and supervisors with employee documentation including written warnings, attendance warnings and Personnel Change Notices (PCN’s). * Assists with recruitment and interview process, as requested. * Compiles new hire paperwork to include collective bargaining agreement, Standards of Conduct and Work Rules. Forward completed documents to corporate office. * Conducts new hire orientation. Schedules new hire training/safety training. * Compiles overtime equalization and posting, as needed. * Scans all employees out when supervisors are not available. * Authorizes visitors. * Assists site manager and supervisors in computer training issues, as needed. * Makes photocopies, scans and faxes. Maintains files, papers and documents into appropriate files. * Works independently and within a team on special and nonrecurring and ongoing projects. * Work Environment The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. The noise level in the work environment is usually loud. Physical Demands The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. While performing the duties of this Job, the employee is regularly required to stand; walk; sit and talk or hear. The employee is frequently required to use hands to finger, handle, or feel and reach with hands and arms. The employee is occasionally required to climb or balance and stoop, kneel, crouch, or crawl. The employee must frequently lift and/or move up to 50 pounds. Qualifications To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. Education and/or Experience Associate's degree (A. A.) or equivalent from two-year college or technical school; or six months to one year related experience and/or training; or equivalent combination of education and experience. * Computer Skills To perform this job successfully, an individual should have knowledge of Internet software; Payroll systems; Spreadsheet software and Word Processing software. Monday - Thursday 8:00am to 1:00pm 20 hours week

Responsibilities

This role provides essential administrative support to the Site Manager and Supervisors, primarily involving weekly payroll summaries and preparing detailed operational and safety reports like the Bennett Report and KPI Charts. Key duties also include tracking employee training, managing staffing agency lists, and assisting with employee documentation and recruitment processes.