Site Administrator

at  John Holland

ABOUT THE ROLE:

We are currently looking for a Site Administrator, FIFO from Port Hedland to support our Pilbara based projects. It’s a key role that will provide administrative support to the rail signalling team on a 2week on 1 week off roster. The role’s tasks typically include data entry, the maintenance of financial records, compiling of reports, the processing and completion of forms, stakeholder communications, organisation of team meetings / event logistics and secretarial support as required.

KEY RESPONSIBILITIES INCLUDE:

• Maintain project filing and database systems, storing information accurately and securely
• Ensure expenses and invoices are processed and are in line with contractual obligations
• Assist in the creation and preparation of correspondence, documents, reports, presentations, and/or publications relevant to the project’s operations.
• Provide administrative support which may include arranging and attending meetings, conferences, functions, taking and distributing minutes, and making travel and accommodation arrangements as required.
• Provide customer service to the client, external vendors, subcontractors, and community stakeholders as required
• Maintain project office workspace, office supplies and equipment
• Assist the day-to-day operations of the office
• Perform all duties in accordance with JH policies, processes, reporting, systems and procedures