Site Administrator at Leadec

Chicago, Illinois, United States -

Full Time

Start Date

Immediate

Expiry Date

09 Sep, 26

Salary

0.0

Posted On

12 Jun, 26

Experience

2 year(s) or above

Remote Job

Yes

Telecommute

Yes

Sponsor Visa

Skills

Office Administration, Billing, Payroll, Microsoft Excel, Microsoft Word, Data Entry, KPI Tracking, Purchasing, Time Management, Communication Skills, Organization, Quality Assurance, Inventory Management, Reporting, Professionalism, Self-Management

Industry

Manufacturing

Description

Position: Site Administrator Location: Chicago, IL Job Type: On-site (100%) Reports to: Site Complex Manager Department: North American Operations Position Purpose: Provides office administrative support for the site. Complete the scheduled tasks to standard. Essential Duties and Responsibilities: * Demonstrates the values and business principles of Leadec. * Works safely at all times. * Manage general office administration: filing, copying, faxing, sending and receiving packages. * Screening all telephone calls, inquiries, requests, and handling as necessary. * Provide information by answering questions and requests from the customer, Leadec Corporate Office and the local Leadec staff. * Site contact for basic accounting related tasks, e.g., processing invoices, payroll, data entry tasks, billing and purchases of most site equipment and supplies. * Maintain an inventory of office supplies and other administrative tasks as required. * Support management projects as required. * Track and investigate receivables. * Complete and maintain site KPI metrics. * Maintain safety performance charts and data. * Coordinate site employee activities. * Update standardized work and other schedules from operations group leaders. * Complete division and site reporting as required. * Organize all aspects of the office and ensure professionalism. * Utilize strong computer skills through reporting and spreadsheets with Microsoft Office, Word and Excel. * Adhering to and supporting all EHS and Quality objectives, in accordance with ISO 14001, 45001 and 9001 respectively. * All other duties as assigned by Leadec manager. Competencies: * Managing Tasks * Open Communication * Self-Management Knowledge, Skills, and Abilities: * Communication Skills - Ability to communicate with all levels of Leadec and customer employees. * Language Ability -- Talking to others to convey information effectively. * Ability to manage office administration processes. * Professional attitude, organizational abilities, and detail oriented to all staff members, Corporate Office, customers, suppliers, etc. * Ability to be efficient with job duties and doing more than bare minimum. * Quality assurance skills to maintain company quality standards of services. * Time management and prioritization skills to ensure the functioning of schedules and office systems * Must be a highly organized, self-motivated individual who can work independently with minimum supervision. Position Qualifications: * A minimum of 2 years of progressive responsibility in Office Administration preferred. * Previous experience in an industrial or manufacturing environment is preferred. * Purchasing and billing experience. * Payroll experience a plus. * Computer skills with Microsoft Office, Word and Excel are required. Physical Requirements: The physical demands described here are representative of those that must be met by an employee to successfully perform the key actions of the job: * Required to talk and/or hear in an industrial setting (noise level is moderate). Frequently required to stand and walk on concrete surfaces for 4-8 hours. Occasionally required to reach with hands and arms; lift; climb or balance; kneel, crawl, stoop, or crouch. * Vision requirements: close vision, distance vision, peripheral vision, depth perception and focus adjustment * Work is performed in an industrial-manufacturing environment with significant time spent working on a computer or at a desk. Qualifications As outlined in the job description

Responsibilities

Provides comprehensive office administrative support, including managing communications, filing, and general office organization. Handles site-specific accounting tasks such as processing invoices, payroll, billing, and maintaining KPI metrics.