QUALIFICATIONS & EXPERIENCE

• Previous experience in an administrative role, ideally within industrial, waste management, or energy sectors.
• Strong IT skills including Microsoft Office Suite (Word, Excel, Outlook, PowerPoint).
• Excellent organisational and communication skills.
• Ability to work independently and as part of a team.
• Ability to multitask effectively as this is a pivotal support role to the Plant Manager and wider team
• Familiarity with compliance and health & safety documentation is desirable.

ABOUT THE ROLE:

We are seeking a proactive and detail-oriented Administrative Support Person to join our team at a modern Energy-from-Waste (EfW) facility. This role is essential in ensuring the smooth day-to-day running of administrative operations, supporting site management, compliance, and coordination across departments.

KEY RESPONSIBILITIES

• General Administration:
• Manage incoming and outgoing communications (emails, calls, post).
• Maintain accurate records, logs, and filing systems (digital and paper-based).
• Provide facility management support to wider team
• Prepare reports, presentations, and documentation as required.
• Operational Support:
• Assist with scheduling and coordination of site activities, meetings, and training.
• Support procurement processes including raising purchase orders and tracking deliveries.
• Liaise with contractors, suppliers, and regulatory bodies as needed.
• HR & Payroll Support:
• Maintain staff records including attendance, training, and certifications.
• Collating timesheet information in readiness for payroll
• Support onboarding of new employees and contractors.
• Finance & Invoicing:
• Bookkeeping support using Xero
• Purchase invoice processing
• Sales invoicing
• Assist with expense tracking and budget monitoring.