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Site Coordinator / Assistant at HP Law
New Cairo City, Cairo, Egypt -
Full Time

Start Date

Immediate

Expiry Date

06 Feb, 26

Salary

0.0

Posted On

08 Nov, 25

Experience

2 year(s) or above

Remote Job

Yes

Telecommute

Yes

Sponsor Visa

No

Skills

Administrative Support, Documentation Management, Scheduling Coordination, Record Maintenance, Payroll Support, Confidentiality, Proactive Solutions, Compliance, Procurement Coordination, HR Support, Background Checks, Onboarding, Organizational Skills, Multitasking, Microsoft Office Proficiency, English Fluency, Arabic Fluency

Industry

IT Services and IT Consulting

Description
Administrative Support Manage documentation workflows including contracts, onboarding forms, and HR-related paperwork. Wet signatures: arranging signatures from person with PoA; meeting employees and providing them with documents to be signed and distributing documents to employees. Coordinate scheduling, meeting logistics, and travel arrangements for local staff and visiting teams. Maintain records and filing systems (digital and physical), ensuring confidentiality and compliance. Support payroll and social insurance documentation processes in coordination with HR and external vendors. Ensures that confidentiality is maintained at all times, upholding the company's data protection and privacy policies. Takes initiative in anticipating needs and proactively offering solutions, demonstrating a proactive approach to administrative support. Ensure compliance with local labor laws and internal policies regarding workplace setup and documentation. Assist with procurement coordination, including PO creation and vendor onboarding. Support local HR and payroll teams with document collection, background checks, and onboarding timelines. Bachelor's degree in Business Administration, HR, or related field. +3 years of experience in office administration or site coordination. Strong organizational and multitasking skills. Fluent in English and Arabic. French is a plus. Familiarity with Egyptian labor laws and administrative procedures. Proficiency in Microsoft Office. Exposure to Workday and SAP is preferred.

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Responsibilities
The Site Coordinator / Assistant will manage documentation workflows, coordinate scheduling and travel arrangements, and maintain records while ensuring confidentiality. They will also support payroll processes and assist with procurement coordination.