POSITION OVERVIEW:

The Project Coordinator (PC) supports the PMO department by coordinating, organizing and managing project workflows, schedules, deliverables, and administering activities throughout each project lifecycle. Working closely with the PM and client, this role ensures timely execution of milestones in compliance with contractual obligations, industry standards, and client expectations. The ideal candidate is extremely detail-oriented, proactive, and capable of managing multiple priorities in a fast-paced environment. This role involves client interactions, document management, database maintenance, task tracking, and data validation.

TECHNICAL SKILLS AND SOFTWARE:

Proficient in Microsoft Office Suite
Experience with project management tools is a plus
Salesforce experience is preferred

EDUCATION AND QUALIFICATIONS:

Bachelors degree or relevant experience
Experience in telecommunications projects, construction, public utilities, or related fields is preferred
2+ years of experience in project coordination, preferably in site acquisition, engineering, or telecommunications.

KEY RESPONSIBILITIES:

Project Administration and Coordination:
Coordinate project activities, focusing on candidate selection, file audits, leasing, zoning, permitting, and construction coordination
Track project milestones and deadlines, ensuring deliverables are on time and within scope
Oversee vendor coordination, equipment delivery, document control, milestone tracking, and landlord interactions
Respond promptly to client inquiries and resolve issues in collaboration with the team
Documentation and Reporting:
Maintain and organize project documentation within internal and external client document repositories, including but not limited to leases, permits, engineer drawings, and compliance records
Prepare and distribute regular status updates and reports to stakeholders
Support financial health of projects through budget management and reporting
Compliance and Quality Assurance:
Review zoning and permitting requirements
Monitor compliance with zoning, permitting, and regulatory requirements
Perform quality checks on deliverables before submission to the client
Data Management:
Input and track project data using a cloud-based platform; use Sitetracker and client databases for multi-scope project management
Performance Tracking:
Meet Key Performance Indicators (KPIs) on a daily, weekly, monthly, and quarterly basis
Identify and recommend process improvements to enhance project efficiency and quality.
Assist in developing templates and workflows to streamline project coordination tasks.
Cross-functional Coordination:
Act as a liaison among technical teams and management to ensure clear communication and project flow
Travel and/or Site Visit Requirements:
Must be willing to travel as needed for client meetings or site visits

OTHER DUTIES AND SKILLS:

Maintain continuous awareness and knowledge of the status of all projects
Attend internal and external status meetings, with flexibility in work environments, as needed
Conduct site visits to gather existing conditions and train team to efficiently complete site visits
Seek guidance and take direction from other project team members
Provide guidance and direction to project team members and managers
Competencies:
Valid drivers license required
Strong written and verbal communication skills to effectively liaise with clients, team members, senior management, and customers.
Effective and active listening skills
High-level organizational skills to manage multiple projects and meet deadlines in a fast-paced environment.
Ability to manage time to meet multiple daily deadlines
High level of organizational skills, including the ability to prioritize and maintain schedules
Commitment to excellence and high standards
Commitment to personal and professional development
Flexibility to shift directions as needs of project(s), company strategies, evolve.
Ability to work independently
Ability to work in a fast-paced environment, easily adapting to changing tasks and priorities, while maintaining attention to detail
Always present yourself in a professional manner
Always demonstrate a positive work attitude
Good judgment with the ability to make timely and sound decisions
Ability to handle sensitive information while maintaining customer confidentiality
Demonstrate practices and behaviors in accordance with applicable laws, codes, and standards