Site Lead - Volunteer

at  Canadian Cancer Society

Role Details
As a logistics leadership volunteer, you will be part of our organizing committees of 10 to 15 volunteers who will work over the months to help us organize our fundraising events. Depending on the needs in your community, available roles could include committee lead, logistics, community outreach, volunteer lead, and social media.
Description

As the Site Lead you will be responsible for:

• Supporting all Committee Leads in any event initiatives that require logistics support (securing Relay venue, tent station locations, set up and tear down, etc.)
• Securing materials and overseeing the site design, set up and tear down
• Planning and providing for the physical needs of activities and entertainment on event day
• Coordinating the timing and location of any necessary deliveries and pick-ups for Relay event
• Working with other leads to determine the site schedule for the day
• Organizing the site and responding to requests from other committee members
• Submitting applications and permits
• Designing a track experience that will motivate participants to keep walking on event day
• Security of venue and participants
• Inventory of all event materials such as signs, materials, masks etc.

Why we need you
At CCS we are committed to improving the cancer experience by helping people with cancer live their lives more fully. The Canadian Cancer Society Relay For Life brings together communities united by the same goal of creating a world where no Canadian fears cancer. Relay is an opportunity to celebrate those who live and have lived in the face of cancer.

What we’re looking for

• You understand that cancer can change everything and that bringing community together in support of people who have been affected by cancer helps us prove that life is bigger than cancer.
• You have the interpersonal skills to respond to a variety of requests from others on the committee and members of the public who are supporting Relay as suppliers, in-kind donors and volunteers.
• You are organized and detail oriented but also appreciate and support the passion each of the committee leads has for their assigned area.
• You are ready to do your best to make the event a safe, smooth and positive experience for everyone.

Our Investment
As an organization, we will provide you with online resources, training and support to help you lead the logistics side of this community event.
You will also be supported by the Relay Director, Logistics, a fellow volunteer, who will oversee all aspects around implementing the actual event day.
You will be part of the larger Relay community and have opportunity to learn and mentor as you engage with CCS staff and volunteers.

Your commitment

• This is an important leadership role. We are anticipating an ongoing level of commitment which will include regular monthly meetings with the entire committee.
• Between the committee meetings, you will be arranging the details with suppliers and identified sponsors.
• You will communicate consistently and regularly with the volunteers you are working with, the Relay Director, Logistics and other members of the team.
• As the event date approaches your time commitment will increase. On event day your leadership, as you ensure the event is safe and fun, will be critical in creating the sense of accomplishment that everyone will go home with, knowing that their actions have created something bigger than cancer.

• Supporting all Committee Leads in any event initiatives that require logistics support (securing Relay venue, tent station locations, set up and tear down, etc.)
• Securing materials and overseeing the site design, set up and tear down
• Planning and providing for the physical needs of activities and entertainment on event day
• Coordinating the timing and location of any necessary deliveries and pick-ups for Relay event
• Working with other leads to determine the site schedule for the day
• Organizing the site and responding to requests from other committee members
• Submitting applications and permits
• Designing a track experience that will motivate participants to keep walking on event day
• Security of venue and participants
• Inventory of all event materials such as signs, materials, masks etc