Site Operation Manager at XCI AS

Aalborg, North Denmark Region, Denmark -

Full Time

Start Date

Immediate

Expiry Date

15 Mar, 26

Salary

0.0

Posted On

15 Dec, 25

Experience

5 year(s) or above

Remote Job

Yes

Telecommute

Yes

Sponsor Visa

Skills

Site Operations Management, Technical Insight, Project Coordination, Office Setup, Facility Management, Vendor Management, Budget Management, Communication Skills, Problem Solving, Collaboration, Danish Language, English Language, Initiative, Flexibility, Attention to Detail, Organizational Skills

Industry

Software Development

Description

Join a rapidly growing technology company with a vital mission: developing world-class software to prevent and fight crime. At XCI, we ensure that police authorities and intelligence services are equipped with the best technological solutions, empowering them to protect citizens in cities, on streets, and in homes. We’re seeking a structured Site Operation Manager with strong technical insight, a hands-on mindset, and a natural drive to make things run smoothly. If you thrive in creating functional, professional, and well-operated workplaces and enjoy turning plans into action, we want to hear from you. Lead critical site operations across XCI Are you highly structured and great at coordinating many moving parts at once? Do you take initiative, follow through, and step in yourself when needed? If you enjoy being the operational anchor point that ensures everything works-every day-you could be the next great addition to our team. As Site Operation Manager, you will take ownership of establishing, running, and closing XCI’s offices and operational sites, both in Denmark and internationally. You’ll work closely with teams across the organization, both People & Culture, IT, Security as well as external suppliers, landlords, and facility partners. Your mission: to ensure every XCI location is functional, welcoming, and aligned with our standards. Areas of responsibility: Lead and coordinate the setup, daily operations, and closure of offices and operational sites -nationally and internationally Maintain a consistent, scalable, and functional office concept across all locations Act as the main point of contact for facility service providers, including cleaning, maintenance, and waste management Oversee canteen/catering setup and ensure smooth daily operation in collaboration with vendors Coordinate with landlords and building management regarding leases, services, access, and maintenance issues Manage layout, furniture, infrastructure, and the general office environment (in collaboration with relevant stakeholders) Handle purchasing of office supplies, furniture, equipment, and consumables Manage relationships and agreements with external vendors, technicians, and service partners Keep documentation, service agreements, and facility-related procedures updated and accessible Own the facility operations budget, including forecasting, cost monitoring, and identifying optimization opportunities About you: You’re not just a planner, you’re a do’er. You bring structure, coordination, and technical understanding into everything you do, and you take pride in ensuring things simply work. You communicate clearly, collaborate well with both internal and external partners, and thrive when creating environments that support others in doing their best work. You have experience with: Managing office and facility operations—preferably across multiple locations and in an international context Understanding the practical and technical aspects of buildings and workplace infrastructure Strong project coordination, from planning to execution and follow-up Working with external suppliers, landlords, and facility service partners Creating a positive, solution-oriented atmosphere while keeping progress and quality on track Communicating fluently in both Danish and English Flexibility to travel approximately 30 days per year And most importantly: you get things done—reliably, thoroughly, and hands-on Be part of the XCI Team You’ll join a creative and dedicated community of 140+ professionals united by XCI’s purpose: protecting society from criminal threats. We work on meaningful projects with real-world impact—and many of us feel like it’s a childhood dream come true. At XCI, we believe in freedom under responsibility, offering flexibility, autonomy, and a strong focus on your growth and well-being. You’ll collaborate with motivated colleagues in a dynamic and informal environment that values continuous development and great work-life balance. Application If you have any questions about the position, you're welcome to contact Head of Legal Rikke Højen at: Rikke.hojen@xci.dk. We review applications on a rolling basis and will close the recruitment once the right candidate is found. Please note: Due to GDPR, you can only apply via the official application link. All XCI employees must be eligible for security clearance, and a clean criminal record will be required during the recruitment process. We look forward to hearing from you!

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Responsibilities

As Site Operation Manager, you will lead the establishment, operation, and closure of XCI’s offices and operational sites, ensuring they are functional and aligned with company standards. You will coordinate with various teams and external partners to maintain a welcoming and efficient work environment.