Site Supervisor (Delta Landing) at Heluna Health

Pittsburg, California, United States -

Full Time

Start Date

Immediate

Expiry Date

12 Aug, 26

Salary

74860.0

Posted On

14 May, 26

Experience

2 year(s) or above

Remote Job

Yes

Telecommute

Yes

Sponsor Visa

Skills

Leadership, Supervision, Conflict Resolution, Trauma-Informed Care, Crisis Management, HMIS, Microsoft Office, Case Planning, Inventory Management, HIPAA Compliance, Interpersonal Communication, Milieu Management

Industry

Non-profit Organizations

Description

The Site Supervisor is responsible for overseeing the daily operations of assigned emergency shelter programs and ensuring a safe, clean, and structured environment for residents and staff. This role provides direct supervision of Shelter Specialists (regular and relief staff) and ensures consistent, high-quality service delivery aligned with program standards. Delta Landing is a 172-room emergency shelter program within Contra Costa Health Services Health, Housing and Homeless Services Division, in partnership with Heluna Health. Our mission is to provide safe, interim housing with comprehensive services that support adults experiencing homelessness in securing permanent housing and ending their homelessness. We uphold the dignity of every individual and believe housing is a fundamental right, advanced through advocacy, collaboration, and a Housing First approach. (www.cchealth.org/services/homeless [http://www.cchealth.org/services/homeless]) Salary: $70,637 - $74,860 Annually ESSENTIAL FUNCTIONS * Oversee daily operations of assigned Delta Landing shelter ensuring compliance with program standards. * Ensure consistent delivery of shelter services, including safety, sanitation, engagement, and resident support. * Monitor facility conditions through daily inspections to ensure cleanliness, safety, and maintenance needs are addressed promptly. * Oversee site-based ordering and inventory management (e.g., food, hygiene supplies, office supplies, program materials). * Maintain an organized, safe, and welcoming shelter environment at all times. Supervise, coach, train, and evaluate Shelter Specialists and Relief Staff. * Ensure staff adherence to policies, procedures, and trauma-informed care practices. * Provide real-time guidance and support during complex or high-risk situations. * Support staff development, accountability, and performance improvement. * Ensure adequate staffing coverage across all shifts, coordinate with leadership regarding scheduling needs. * Ensure all clients receive timely intake, orientation, and necessary supplies upon entry (e.g., hygiene kits, bedding, locker assignments). * Monitor compliance with required documentation, including intakes, exits, TB results (within 14 days), and other program requirements. * Audit client files and documentation systems to ensure accuracy, completeness, and compliance (HMIS, logs, incident reports, NOAs). * Support client engagement in case planning and program participation. * Facilitate regular house meetings to promote communication, community standards, and resident engagement. * Respond to and manage emergency situations, including medical, behavioral health, and safety-related incidents. * Ensure proper documentation and reporting of all incidents in accordance with agency protocols. * Provide leadership during crises, including evacuations or other emergency scenarios. * Participate in an on-call rotation to respond to after-hours issues and emergencies. * Collaborate with Program Manager to ensure effective program operations. * Coordinate with internal teams and external partners, including behavioral health providers, substance use treatment programs, medical providers, and community agencies. * Participate in multidisciplinary meetings to ensure coordinated service delivery. * Ensure accurate and timely completion of daily logs, incident reports, medication logs (if applicable), and client documentation. * Maintain compliance with confidentiality standards, including HIPAA regulations. * Support reporting requirements and provide updates to leadership as needed. Additional Responsibilities * Provide general milieu management to maintain order, safety, and program structure. * Perform other duties as assigned to support program operations. JOB QUALIFICATIONS * Strong knowledge of homelessness, behavioral health, and housing systems. * Demonstrated leadership and supervisory experience in a human services or shelter environment. * Ability to manage multiple priorities in a fast-paced, high-demand setting. * Strong interpersonal, communication, and conflict resolution skills. * Ability to effectively engage and support diverse populations with complex needs. * Knowledge of Contra Costa County health and social service systems preferred. * Proficiency in Microsoft Office (Word, Excel) and documentation systems (e.g., HMIS). * Ability to maintain confidentiality and comply with HIPAA standards. EDUCATION / EXPERIENCE * Education: * Associate’s degree in Social Services or a related field required; OR * 60 college units or equivalent experience may substitute on a year-for-year basis with a High School Diploma/GED. * Experience: * Minimum of three (3) years of experience working with vulnerable or special needs populations. * Minimum of one (1) year of supervisory or management experience required. CERTIFICATES / LICENSES / CLEARANCES * Must successfully pass a criminal background and fingerprint clearance. * Valid California Driver’s License with a clean driving record to be eligible to operate agency vehicles, and over 21 years of age to be insured. PREFERRED QUALIFICATIONS * Bilingual and bicultural (Spanish preferred). * Lived experience of homelessness and/or behavioral health systems. * Experience in shelter operations, outreach, or case management. * Familiarity with Contra Costa County Coordinated Entry and provider network. * Experience with documentation, reporting, and compliance systems. PHYSICAL DEMANDS * Stand: Frequently * Walk: Frequently * Sit: Frequently * Handling/Fingering: Frequently * Reach (Outward/Above Shoulder): Occasionally * Climb, Crawl, Kneel, Bend: Occasionally * Lift/Carry: Up to 50 lbs (Occasionally) * Push/Pull: Up to 50 lbs (Occasionally) * Vision: Constant * Taste / Smell: Not Applicable * Not Applicable = Not required for essential functions * Occasionally: 0–2 hours/day * Frequently: 2–5 hours/day * Constantly: 5+ hours/day WORK ENVIRONMENT Work is performed in multiple settings, including: * Emergency shelter environment (primary) * Office/administrative settings * Indoor, temperature-controlled environments This role may involve frequent movement throughout a large facility and responding to high-activity, high-demand situations. EEOC STATEMENT It is the policy of Heluna Health to provide equal employment opportunities to all employees and applicants, without regard to age (40 and over), national origin or ancestry, race, color, religion, sex, gender, sexual orientation, pregnancy or perceived pregnancy, reproductive health decision making, physical or mental disability, medical condition (including cancer or a record or history of cancer), AIDS or HIV, genetic information or characteristics, veteran status or military service.

Responsibilities

Oversee daily operations of the Delta Landing emergency shelter to ensure a safe, clean, and structured environment for residents. Supervise and train Shelter Specialists while managing facility maintenance, client intake, and emergency response.