Site/Training Administrator at UGL Limited

Gladstone, Queensland, Australia -

Full Time

Start Date

Immediate

Expiry Date

03 Aug, 26

Salary

0.0

Posted On

05 May, 26

Experience

2 year(s) or above

Remote Job

Yes

Telecommute

Yes

Sponsor Visa

Skills

Onboarding, Payroll Administration, Training Coordination, Compliance Management, SAP, VIMS, Beakon, Microsoft Office, Financial Reporting, Labour Reporting, Site Administration, HSE Reporting

Industry

Rail Transportation

Description

Join a Tier 1 company supporting critical Oil & Gas operations at APLNG. Key site‑based role supporting training, onboarding, payroll and contract administration. 14 Month Fixed Term Contract UGL provides engineering, construction and maintenance services across industries including oil and gas, power, renewables, resources, water, defence and telecommunications. We partner with major operators to deliver safe, reliable and sustainable outcomes across Australia. About the role As Site / Training Administrator, you will play a critical role supporting UGL’s operations at the APLNG site. Reporting to the Senior Cost Controller, you will be responsible for coordinating training and competency compliance, employee onboarding, site administration, payroll and financial reporting activities for UGL employees and subcontractors. This position is central to ensuring people, systems and processes are aligned with contractual, client and statutory requirements, while providing high‑quality administrative and training support in a fast‑paced operational environment. What we offer • Full‑time site‑based role on a major Oil & Gas asset • Flexible work arrangements where operationally feasible • Complimentary Salary Continuance Insurance • Discounted Private Health Insurance • Dedicated wellness program and rewards • Extensive staff discounts across major retailers • Career development pathways within UGL and the CIMIC Group Key responsibilities • Coordinate onboarding, mobilisation and demobilisation for UGL employees and subcontractors • Manage site training, inductions, competencies and compliance through Beakon and UGL systems • Plan, arrange and track internal and external training activities (on‑site and off‑site) • Maintain employee records, contact lists and organisational charts • Support payroll processes including timesheets, labour reporting and audits • Assist with labour, overhead and third‑party forecasting and reporting • Raise purchase orders and support site purchasing activities using SAP and VIMS • Manage PPE, uniforms, IT equipment and site access requirements • Support HSE reporting and ensure compliance with UGL policies and legislative requirements • Liaise with People & Culture, client representatives and third‑party providers • Contribute to continuous improvement of site administration and training processes About you • Previous experience in site‑based administration or training coordination (Oil & Gas or resources preferred) • Strong understanding of onboarding, payroll, labour reporting and training compliance • Experience working with Learning Management Systems (Beakon highly regarded) • Strong SAP experience and confidence working with financial and labour data • High attention to detail with strong organisational and time‑management skills • Confident communicator with the ability to build relationships across all levels • Intermediate to advanced Microsoft Office skills • Ability to work autonomously, manage competing priorities and meet deadlines • Professional, flexible and safety‑focused approach About UGL As part of the CIMIC Group, UGL values diverse backgrounds, experiences and perspectives. We are committed to providing an inclusive workplace where our people feel supported, respected and empowered to succeed. UGL is an Equal Opportunity Employer and strongly encourages applications from women, people with disabilities, Aboriginal & Torres Strait Islander peoples, mature‑aged workers and individuals from culturally diverse backgrounds. How to apply If this role sounds like you, please click Apply and follow the prompts. We will be in touch if you are shortlisted. Please note: As part of the recruitment process, relevant screening checks will be conducted, including right‑to‑work verification, reference checks, national criminal history checks and a pre‑employment medical assessment (including drug and alcohol screening).

Responsibilities

Coordinate employee onboarding, training compliance, and site administration for UGL operations at the APLNG site. Manage payroll processes, financial reporting, and procurement activities using SAP and VIMS.