Established in 2004, OLIVER is the world’s first and only specialist in designing, building, and running bespoke in-house agencies and marketing ecosystems for brands. We partner with over 300 clients in 40+ countries and counting. Our unique model drives creativity and efficiency, allowing us to deliver tailored solutions that resonate deeply with audiences.
As a part of The Brandtech Group, we’re at the forefront of leveraging cutting-edge AI technology to revolutionise how we create and deliver work. Our AI solutions enhance efficiency, spark creativity, and drive insightful decision-making, empowering our teams to produce innovative and impactful results.
Role: Sourcing and Finance Operations Specialist
Location: Chicago, Illinois

ABOUT THE ROLE:

As the Sourcing Operations Specialist, you’ll be working with the Financial Operations Lead in a fast-paced environment and be responsible for administrative and logistical support for Customer Experience Insights (CMI) team. This includes managing the full spectrum of vendor engagement, from executing agreements in collaboration with sourcing teams, onboarding new vendors into partner systems, maintaining vendor data, processing payments, tracking against budget and finance systems, and ensuring compliance with company policies and procedures. Additionally, you’ll be providing assistance in other non-finance operational tasks as needed that support the team.

WHAT YOU WILL BE DOING:

• Support CMI vendor partnerships: Proactively manage sourcing tasks to ensure timely and accurate progress.
• Coordinate between stakeholders: Serve as the primary liaison between CMI researchers, Sourcing, and external vendors.
• Master financial systems: Become an expert in the financial management systems used in the information pipeline.
• Process vendor payments: Work with Accounts Payable to process and track vendor payments accurately and on time.
• Maintain vendor records: Maintain accurate and detailed records of all vendor transactions, track progress within Airtable, and ensure vendor records are consistently updated with precise information.
• Ensure policy compliance: Ensure compliance with company policies and procedures for vendor management and payment processing.
• Provide administrative support: Provide administrative support to CMI as needed, such as coordinating the monthly Research Newsletter.
• Stakeholder Communication: Bring clarity and support through excellent communication and interpersonal skills to act as a key point of contact and keep both internal and external stakeholders informed and aligned.

WHAT YOU NEED TO BE GREAT IN THIS ROLE:

• Bachelor’s degree in business administration, finance, or a related field
• 3+ years of experience in vendor management and payment processing (1ERP/ Ariba)
• Strong project management skills and attention to detail are essential. The role involves managing multiple tasks at various stages of the sourcing cycle simultaneously. Highly organized and focused is critical for success. Experience using Ariba is preferable.
• Demonstrates a strong sense of ownership and responsibility for the sourcing process, and can independently and diligently keep stakeholders focused.
• Excellent communication and interpersonal skills to work with external vendors and internal sourcing teams
• Proficiency in Google Suite.
• Ability to work independently and as part of a team
• Ability to meet deadlines and handle multiple projects simultaneously
• Prior experience in issuing PO’s and managing budget is preferable.
• At the time of this posting, the base salary for this position may range from $76,500.00 to $85,500.00. Individual compensation varies based on job related factors, including location, business needs, level of responsibility, experience, and qualifications. The range listed is just one component of OLIVER’s total compensation package.