Spare Parts Coordinator

at  NEWMATIC INTERNATIONAL FZCO DUBAI

We, Newmatic Group a Trading Company established in 1993 deal with the high-level Trading of Commercial Laundry Equipment, and we are one of the Leading world-class Laundry Equipment suppliers & Laundry Solutions providers in the entire Middle East. We are a group of companies with 4 Divisions & Branches in UAE, Qatar, and Saudi Arabia.

JOB DESCRIPTION:

The employee will be responsible for managing the logistics of parts and service orders, ensuring timely processing, stock availability, and efficient communication with suppliers and internal departments.

QUALIFICATIONS:

· Proven 2-3 experience in logistics, supply chain management, or related field.
· Strong organizational skills and attention to detail.
· Proficient in MS 365 Dynamic/ ERP systems and other Microsoft Office suites.
· Excellent communication and negotiation skills.
Please send your CV to: hr.newmaticintl@gmail.com

· Process sales and service orders within specified timeframes for various suppliers.
· Check stock availability and generate purchase orders for out-of-stock items.
· Follow up with suppliers to ensure timely shipment of purchase orders and update the ERP system with expected delivery dates.
· Organize shipping methods in accordance with sales/service order requirements.
· Report any supplier delays to the department supervisor and manage customer communications.
· Handle advance payment requests for suppliers and ensure prompt processing of orders.
· Coordinate with the Storekeeper for the receipt of shipments and processing of Goods Received Notes (GRN).
· Close purchase orders with the accounts department upon receipt of shipments.
· Issue sales invoices for received materials from the ERP system.
· Plan and coordinate deliveries to customers, ensuring timely return of signed invoices and delivery notes to accounts.
· Report on any material returns from customers and ensure timely closure with the accounts department.
· Generate key reports and conduct weekly meetings with the department supervisor.