The Special Assistant plays a crucial role in supporting the Department of Energy’s (DOE) Office of International Affairs (IA) by managing executive-level scheduling and administrative tasks to further its mission. This full-time, on-site position in Washington, DC, involves providing high-quality scheduling and administrative support to four Deputy Assistant Secretaries (DASes). The ideal candidate must consistently deliver exceptional support services for the Deputy Assistant Secretaries in IA.
Chickasaw Nation Industries, Inc. serves as a holding company with multiple subsidiaries engaged in several lines of business (Technology, Infrastructure & Engineering, Health, Manufacturing, Public Safety, Consulting, and Transportation) for the federal government and commercial enterprises. A portion of our profits is used to support Chickasaw citizens. We are proud to support the economic development and long-term viability of the Chickasaw Nation and its people. CNI offers premium benefits eligible on the first day of hire to full time employees; (Medical - Dental – Vision), Company Life Insurance, Short-Term and Long-Term Disability Insurance, 401(K) Immediate Vesting, Professional Development Assistance, Legal Aid Assistance Program, Family Planning / Fertility Assistance, Personal Time Off, and Observance of Federal Holidays.
As a federal contractor, CNI is a drug-free workplace and adheres to the Federal Controlled Substance Act.

ESSENTIAL REQUIREMENTS

• The ability to obtain, maintain and access classified information at the DOE Q level, which requires U.S. citizenship.
• Strong working knowledge of standard office practices and procedures.
• Strong skills and ability to manage calendars for multiple senior executives.
• Excellent knowledge of federal government travel requirements and processes.
• Ability to compose correspondence from draft to final version.
• Excellent in the use of the English language as to professional business grammar, spelling, punctuation and capitalization in the preparation of correspondence, reports and presentations
• Ability to work effectively both individually and in a team environment.
• Expert in use of Microsoft Windows and Office Suite (i.e., Word, Excel, Outlook, PowerPoint, etc.)
• Ability to facilitate teamwork and coordinate efforts for the successful achievement of goals.
• Excellent verbal and written communications skills with solid presentation skills.
• Exceptional customer service and relationship-building skills.
• Ability to schedule, plan and lead meetings.

EDUCATION AND EXPERIENCE

Minimum seven (7) years experience and Bachelor’s degree or equivalent.

Essential Duties and responsibilities include the following. Other duties may be assigned.

• Provide senior administrative and technical support services for four senior officials in the Office of International Affairs and team support and coordination.
• Manage meeting requests, complete necessary virtual setups and for in-person meetings complete building access forms and escort visitors.
• Manage calendars and ensure principals are provided appropriate meeting or event materials in advance.
• Liaise with other IA staff on scheduling, deadlines and deliverables.
• Schedule and book domestic and international travel and complete all required forms in coordination with the IA Conference and Travel Teams.
• Coordinate with EITS to order equipment for DASes to carry on international travel.
• Complete vouchers once travel has been completed.
• Manage planning and logistics for in person meetings.
• Liaise with external stakeholder’s staff to coordinate meetings and events with high level officials to include Embassies, industry, Congress, NGOs
• Develop office SOPs to include onboarding and offboarding.
• Maintain records management for the DASes.