Special Events Assistant at The Frick Collection

New York, New York, United States -

Full Time

Start Date

Immediate

Expiry Date

23 Apr, 26

Salary

30.77

Posted On

24 Jan, 26

Experience

0 year(s) or above

Remote Job

Yes

Telecommute

Yes

Sponsor Visa

Skills

Event Planning, Fundraising, Customer Service, Time Management, Organizational Skills, Communication Skills, Microsoft Office, Event Management Software, Database Management

Industry

Museums;Historical Sites;and Zoos

Description

Description Full-time, Nonexempt, $30.77/hour Background Internationally recognized as a premier museum and research center, the Frick is known for its distinguished Old Master paintings and outstanding examples of European sculpture and decorative arts. The collection originated with Henry Clay Frick (1849–1919), who bequeathed his home, paintings, sculptures, and decorative arts to the public for their enjoyment. The institution’s holdings—which encompass masterworks from the Renaissance through the nineteenth century—have grown over the decades, more than doubling in size since the opening of the museum in 1935. A critical component of the institution is the Frick Art Research Library, founded in 1920 by Helen Clay Frick, daughter of the museum’s founder. Recognized as one of the world’s top art history research centers, it has served students, scholars, and members of the public free of charge for generations. The Frick has undergone a comprehensive renovation and was open in a temporary home, Frick Madison, from 2020 through early 2024, while renovations were underway at the mansion on 70th Street. In addition to special exhibition galleries and education spaces, we have added enhanced visitor amenities and accessible spaces. The Museum and Art Research Library reopened to the public in April 2025. Workplace culture At the Frick Collection, we pride ourselves on promoting an open and welcoming workplace culture that supports work-life balance. The Frick strives to provide our employees with competitive salaries and exceptional benefits in a beautiful and pleasant work setting, while offering an excellent opportunity to appreciate some of the world’s finest works of art. The Frick Collection provides equal opportunity to all employees and applicants for employment without regard to personal characteristics such as race, color, religion, sex, age, national origin, disability, pregnancy, genetic information, military or veteran status, sexual orientation, gender, gender identity or expression, marital and civil partnership/union status, alienage or citizenship status, creed, genetic predisposition or carrier status, unemployment status, familial status, domestic violence, sexual violence or stalking victim status, caregiver status, or other characteristics protected by law. This policy applies to all terms and conditions of employment, including, but not limited to, hiring, placement, promotion, termination, layoff, recall, transfer, leaves of absence, compensation, and training. Position Summary The Special Events Assistant provides administrative, operational, and client-support services for The Frick Collection’s Special Events department. Reporting to the Head of Special Events, the Special Events Assistant will join a team-oriented and supportive department responsible for the planning and execution of The Frick Collection’s roster of internal events, fundraisers, and venue rentals. The Assistant serves as a primary point of contact for event clients, providing professional and timely support to ensure seamless event operations and to uphold the highest service standards. Responsibilities include, but are not limited to, the following: General Administrative Support: Master Events Calendar Tracking SE Phone Line SE Email Inbox Management Vendor Invoices and Payment Requests Project manage select events, as assigned On-site event contact, as assigned External Events, supporting the Manager of Event Sales and Operations: Manage initial rental inquiries via phone, email, and in-person Provide information on venue availability, pricing, and policies to prospective clients Assist clients through the rental process, including site visits, contracting, and invoicing Maintain accurate rental calendars, client records, and event files using Tripleseat platform Support event load-ins, set-ups, and breakdowns as required Maintain organized records of rentals, payments, and correspondence Assist with data entry, reporting, and post-event close-out Internal Events, supporting the Senior Manager of Special Events: Fundraisers Assist with Guest Organization Raiser’s Edge Database Management Donor Invoices Acknowledgements and Receipts Requirements Physical Requirements The physical requirements of this role are needed to perform the essential job functions with or without reasonable accommodation(s). Physical requirements are comparable to most office roles. Ability to interact in-person with colleagues. Use common office tools and machines (computer, phone). Ability to traverse throughout the office and building(s) both inside and outside of the museum and visit different levels of the building. Ability to carry/transport materials weighing up to 20 pounds. Skills/Experience/Education The education and/or experience requirements listed below are representative of the knowledge, skill, and ability required to successfully perform the essential duties of this position. We recognize that people come with a wealth of experience and diverse talent beyond just the technical requirements of a job. If your experience does not match exactly what you see listed here, but you feel you would be able to make a positive impact in this position, please still consider applying. Preference of one to two years in a professional environment, which could include experience in event planning, fundraising, internships, customer service, etc. Excellent time management, organizational, and communication skills to manage simultaneous projects with prudent judgment in split-second decisions. Ability to interact with internal and external stakeholders of all levels with professionalism and courtesy. Computer fluency including Microsoft Office suite (Word, Outlook, Excel, PowerPoint) Software experience preferred, but not required: o Event management software such as TripleSeat, Artifax,or GoFMX o Donor fundraising database such as Raiser’s Edge or Tessitura Benefits in Employment with the Frick Collection Paid Holidays: All full-time employees are eligible for 14 paid holidays (all federal holidays including Juneteenth, and Election Day), including four floating holidays; two may be used in the first half of the calendar year, two may be used in the second half of the calendar year. Sick and Vacation time: Eligible full-time employees accrue up to 12 sick and 15 vacation days their first year of employment. In subsequent years, eligible full-time employees accrue up to 12 sick days and 25 vacation days/year. Family leave: In addition to adhering to all federal family leave laws, we provide all eligible employees with paid bereavement and family leave. Health, Dental and Vision insurance: all full-time employees and their eligible dependents may enroll in employees sponsored benefits plans. Employees contribute to the cost of health insurance based on income level and type of coverage selected. Short and Long Term Disability and Life Insurance: the Frick covers the entire cost of these benefits for all full-time employees. The life insurance benefit is up to three times the employee’s annual salary. Retirement: The Frick supports all employees in planning for retirement by offering participation in a Tax Deferred Savings Plan – 403(b) and a defined benefit pension plan. Wellness Programs at the Frick include an Employee Assistance Plan, a discount on Citi Bike memberships and a discount on bike helmets. Additional benefits include discounted transit benefits, flexible spending accounts for health, dependent care and commuting costs. Employment Status and Compensation This role is a full-time nonexempt 35 hour/week role. There are options for remote work on a limited basis, as determined by departmental needs and under the supervision of the Head of Special Events. Though, staff will be expected to work onsite much of the time The base annual salary for this role is $56,000. The hourly rate for this role is: $30.77/hour; the overtime rate (hours worked over 35 in a workweek) is $46.16/hour. Since the Special Events department hosts events and other activities on evenings and weekends, the Assistant may be relied upon to work to support these evening and weekend events. Apply here or send resume and cover letter to: Head of Special Events The Frick Collection 1 East 70th Street New York, NY 10021 Timeline Applications will be accepted on an ongoing basis as long as this posting is active. Anticipated start date will be early March. Qualified candidates of diverse backgrounds are encouraged to apply for vacant positions at all levels. This description shall not be construed as a contract of any sort for a specific period of employment. Benefits subject to change and may differ based on employee status.

Responsibilities

The Special Events Assistant provides administrative and operational support for the Special Events department, serving as a primary point of contact for event clients. Responsibilities include managing event calendars, supporting event logistics, and assisting with client inquiries.