POSITION SUMMARY:

The Special Events Manager will help plan and execute events for staff and guests. They help with logistics including scheduling, ordering supplies, and marketing the events. They will also lead trips beyond Estes Park and work collaboratively with many different departments to help build community at the YMCA. They will communicate, organize, and schedule events for groups. The Special Events Manager will also be trained in all program areas and act as a leader among program staff.

REQUIREMENTS/QUALIFICATIONS:

• Creative, self-motivated, resourceful, and a team player.
• Have good public relations and judgment skills.
• Good organizational skills and ability to complete tasks in a timely and efficient manner.
• Posses enthusiasm for the staff experience and all Program Department offerings.
• Work independently and take initiative
• Operate in a supportive and professional manner at all times
• Ability to fluently speak, write, and read English
• Be comfortable with technology and administrative duties
• Willingness to assist in other areas if necessary
• Excellent interpersonal skills
• Possess a valid, USA state-issued drivers license, an acceptable driving record, and comply with YMCA driving rules to be approved to operate YMCA vehicles.
• Be comfortable speaking and presenting in groups of up to 200
• Able to work in a busy, at times high-stress office environment with frequent interruptions

GENERAL YMCA OF THE ROCKIES REQUIREMENTS:

• Uphold and reflect the YMCA core values of Caring, Honesty, Respect, Responsibility, and Faith in all functions
• Uphold the YMCA of the Rockies Mission, policies, and programs.
• Possess and demonstrate excellent customer service skills; for example, friendly, personable, helpful, patient, and professional.
• Support the YMCA of the Rockies safety program. Promote safe work practices and a safe environment for guests, members, and staff.
• Promote a cooperative, positive, and flexible atmosphere while working with others in a diverse community.
• Must meet acceptable criminal background check standards.
• All other duties as assigned.

WORK ENVIRONMENT & PHYSICAL DEMANDS:

• Operate professionally under high-stress situations
• Sit and stand, get up and down frequently, and move around during shift
• Lift and carry up to 25 pounds
  Note: Employees are held accountable for all duties of this job.
  This job description is not intended to be an exhaustive list of all duties,
  responsibilities, or qualifications associated with the job.

• Communicate with staff and directors to ensure the staff experience is seamless and enjoyable from arrival to departure.
• Manage all logistics, including entering details into software systems, ordering supplies, and creating flyers for events, as well as working with other departments to help execute events.
• Create traditions, facilitate programs, and oversee events like the talent show, holiday celebrations, and community building activities.
• Continually create, plan, and ensure the execution of a wide variety of out-of-the-box activities, cultural events, YMCA sports leagues, and other opportunities for our staff and volunteers from young adults to seniors.
• Oversee group events plus approximately 8 larger guest facing events throughout the year.
• Organize and lead approximately 7-9 events for staff each week.
• Hire, train, and supervise 1-2 seasonal staff to execute events.
• Work varied hours, including nights and weekends.
• Serve as manager in key areas like family programs, adventure activities, crafts, and aquatics, to help supervise in those program areas as needed.
• Manage group registration for programs including online sign up, selection and outfitting of programs, waivers and paperwork required for activity confirmations, and payments.
• Work with Conference and Group Sales for financial accuracy and communication with groups.
• Work with Program Managers to schedule and tailor programs to different groups.
• Create and maintain professional and unbiased relationships with staff and volunteers offering support and guidance at all times.