Special Projects Coordinator - Workforce & Healthcare Grant-Funded Initiati at South Bay Workforce Investment Board, Inc.

Hawthorne, California, United States -

Full Time

Start Date

Immediate

Expiry Date

05 Mar, 26

Salary

36.75

Posted On

05 Dec, 25

Experience

2 year(s) or above

Remote Job

Yes

Telecommute

Yes

Sponsor Visa

Skills

Workforce Development, Program Coordination, Employer Engagement, Career Pathway Development, Grant Implementation, Communication Skills, Organization Skills, Relationship Building, Data Entry, Training Coordination, Workshop Development, Outreach, Reporting, Compliance, Project Management, Public Speaking

Industry

Human Resources

Description

Description Please note: the salary range for this role is $25.84 – $36.75 per hour. Any social media (e.g., LinkedIn) job postings advertising a higher range for this position are erroneous. Summary The South Bay Workforce Investment Board (SBWIB) is seeking a motivated and detail-oriented workforce-development professional to support two new healthcare grant-funded initiatives totaling $6 million over the next two years. While healthcare will be a major industry focus, this position will also support a wide range of SBWIB, Inc. workforce initiatives across various sectors. This role is ideal for someone with experience in workforce development, WIOA-aligned program implementation, employer engagement, career pathway and workshop development, participant training coordination, and supporting job seekers pursuing healthcare and other in-demand careers. Essential Duties and Responsibilities Under the direction of the Special Projects Manager, or designee, the Special Projects Coordinator – Workforce & Healthcare Initiatives will perform a wide range of workforce development functions in support of WIOA-funded and healthcare-sector initiatives. Duties will include, but are not limited to, the following: Workforce Development, Program Coordination & Participant Support Coordinate and monitor the implementation of assigned grant programs and workforce initiatives, including healthcare-sector projects. Track enrollment, training progress, case notes, and outcomes of program participants in CalJOBS or other systems of record. Lead program orientations, enrollment sessions, information sessions, and participant workshops. Assist in identifying participant needs and ensure access to training, wraparound services, and reasonable accommodations as appropriate. Ensure program compliance with contract terms, documentation requirements, performance measures, and data entry standards. Support cross-training across other Special Projects and workforce initiatives as assigned. Prepare progress and outcome reports for funders, internal leadership, and other stakeholders. Assist team with compiling and creating reports, newsletters, and related communications for internal and external audiences. Employer Engagement, Industry Partnerships & Account Management Serve as a liaison between SBWIB, industry partners, employers, training providers, education systems, and participants across multiple sectors. Act as an account manager with employers across California and beyond, overseeing and implementing workforce development projects that support both employers and job seekers. Build and maintain strong relationships with employers across healthcare and other industry sectors; identify workforce needs; and coordinate employer participation in SBWIB programs and initiatives. Manage successful delivery of project milestones related to employer engagement, business services, and industry-specific partnerships. Participate in regular meetings with employers, partners, consortium members, and internal teams to provide updates and maintain strong collaborative relationships. Build and maintain partnerships with healthcare organizations, educational institutions, apprenticeship sponsors, and training providers. Grant Implementation, Reporting, and Career Pathway Development Coordinate and monitor assigned grant programs, ensuring timelines, outcomes, and deliverables are met. Prepare reports and documentation for funders, auditors, and executive leadership. Contribute to grant writing, fund development, and proposal development to expand healthcare and non-healthcare workforce initiatives. Assist with the development and expansion of apprenticeships, pre-apprenticeships, and career pathway programs aligned with industry needs. Assist with employer-driven training initiatives, sector strategies, and special workforce-related projects. Outreach, Communications & Stakeholder Engagement Participate in or conduct meetings with team members, Boards, school districts, affiliates, committees, and other stakeholders. Make public presentations and conduct outreach to communicate the availability of SBWIB programs and services. Develop and support communications materials such as newsletters, updates, presentations, and participant-facing resources. Represent SBWIB at meetings, conferences, consortium gatherings, and community events. Additional Responsibilities Contribute to workplace efficiencies, cross-program collaboration, and continuous program improvement. Perform other related duties as assigned. Requirements Bachelor's degree in public administration, workforce development, social sciences, or a related field.* (Note: Degrees such as healthcare administration are acceptable but not required.) Minimum of three (3) years of experience in workforce development, WIOA-funded programs, AJCC operations, sector strategies, or grant-funded employment/training programs.* Experience working with employers and diverse job seeker populations. Strong communication, organization, and relationship-building skills. Ability to coordinate multiple projects in a fast-paced environment with minimal supervision. Proficiency in Microsoft Office and virtual meeting platforms (Zoom/Teams). Reliable transportation and valid CA driver’s license. Must pass background and reference checks. Preferred Experience administering or supporting healthcare workforce programs (e.g., CNA, CMA, LVN, RN, allied health pathways). Familiarity with labor market trends, healthcare sector needs, or regional workforce initiatives. Experience designing or delivering workshops, orientations, or training events. Apprenticeship or pre-apprenticeship program experience. *Or an equivalent combination of education, training, and relevant experience sufficient to effectively perform the essential duties of the assigned job (experience may substitute education on a year-for-year basis) Role Expectation Effective performance in this role requires a consistent on-site and in-person presence to support employer engagement, coordinate participant activities, collaborate with partners, and provide hands-on oversight of workforce and healthcare grant-funded initiatives. Duties include facilitating orientations and workshops, monitoring participant progress, coordinating with AJCC staff and external partners, attending employer and stakeholder meetings, and ensuring compliance with program policies, WIOA requirements, and grant deliverables in real time. These responsibilities are considered essential functions of the position and require the ability to make independent decisions, exercise sound judgment, and respond promptly to program, participant, and employer needs. The essential functions cannot be modified or removed without materially altering the nature of the role. Individuals accepting this position acknowledge their ability to perform these duties as described. Working Conditions This position requires flexibility and adaptability in light of potential exposure to public health or safety protocols (e.g., pandemics). Employees may be required to wear protective equipment and follow safety measures mandated by the Company, City, County, State, and/or Federal Authorities. Must be able to manage time effectively, work under pressure, and meet deadlines related to grant-funded deliverables, employer requests, and participant needs. Requires periods of walking, standing, driving, and sitting at a desk for extended durations, with occasional lifting and bending as part of program coordination activities. Regular travel is required to meet with employers, training providers, schools, AJCC partners, and community organizations, as well as to conduct orientations, workshops, and outreach events across the region. Reliable transportation, a valid California driver’s license, and proof of vehicle insurance are required due to the travel-intensive nature of this role. While the position is primarily office-based, duties frequently involve travel to multiple sites for meetings, trainings, conferences, partner visits, and other business needs. Note: This job description provides essential information about the position and may be subject to change based on organizational needs. Management reserves the right to add, modify, or exclude any requirements at any time. Completion of job requirements does not constitute a contract of employment. Salary & Benefits This is a full-time, non-exempt position with a standard 40-hour workweek. The starting hourly rate will be commensurate with experience. Our Company offers a comprehensive employee benefits package, which includes 75% coverage for medical, dental, and vision costs for employee-only; sick and vacation time; holidays, and a competitive 401k plan. Eligibility for Public Service Loan Forgiveness (PSLF). Employees are eligible to enroll in the company's health benefits package after completing the 60-90-day employment introductory period.

Responsibilities

The Special Projects Coordinator will support healthcare grant-funded initiatives and a variety of workforce development programs. Responsibilities include coordinating program implementation, tracking participant progress, and engaging with employers and industry partners.