JOB DESCRIPTION

JOB TITLE: Special Revenue Coordinator

QUALIFICATIONS:

Extensive knowledge of the principles and procedures of governmental accounting, auditing, and finance with additional expertise in budget preparation and control. In-depth knowledge of generally accepted financial processes and regulations, and controls applying to assigned financial operations. Ability to apply accounting controls, rules and procedures, and perform accounting tests. Ability to research, compile, analyze, and interpret accounting data. Maintain accurate and retrievable files, records, audit trails and trace transactions to original entries. Perform accounting and general math computations quickly and accurately. Set-up complete fund accounts and prepare financial statements. Organize and prioritize work to meet deadlines and timetables. Work cooperatively with individuals and work teams within and outside the department. Must be able to work independently with minimal supervision.

• Supervise and assist Special Revenue budget staff with work assigned for GCS over 50 Special Revenue funds. Review/approve work as required for both internal and external sources.
• Prepare and submit financial reports to the State Department of Education.
• Communicate with the State Department of Education to resolve funding/grant questions.
• Prepare and oversee State Flexibility Proviso to ensure all state funds are fully utilized.
• Prepare monthly financial reports and annual Special Revenue Budget document for presentation to the Board and Administration.
• Assist in the General Fund Budget preparation including tracking, verification, and accounting for positions moving between funding sources during budget preparation. Prepare indirect cost calculation.
• Detailed knowledge of General Fund and Special Revenue funding sources in order to utilize Special Revenue funds to support Goals of the District.
• Read and interpret technical financial publications, policies, regulations, provisos, laws, and related materials to maintain intricate knowledge of all state and federal Special Revenue funds.
• Maintain in-depth knowledge of Special Revenue programmatic requirements to assist budget controller in optimizing spending plans and program implementation. Attend State meetings as needed.
• In-depth knowledge of IDEA and Title I programmatic operations and funding methods including attending meetings with the program department as necessary.
• In-depth knowledge of all Special Education funding to include General Fund, IDEA and other Special Revenue funding and the allocation of positions among the funding sources.
• Preparation and maintenance of IDEA Maintenance of Effort.
• Provide/present information to auditors during periodic and annual audits to include accounting records, answering questions, performing research and preparing work. Assist with year-end closing procedures to ensure timely rendering of audited financial statements.
• Account for Special Revenue Funds; prepare fund budgets for personnel and dollar allocations, load budgets, analyze salary and fringe budgets, expenditures, and make adjusting journal entries. Review and upload accounting units, grants, and budget edits for Special Revenue funds. Process position build requests in ERP.
• Review/approve budget/expenditure adjustments for assigned funds, set up new funds and accounts as necessary, approve requisitions online through accounting system for compliance with established district procedures, prepare expenditure reports, perform year-end closeout of funds and reconcile position control. Serve as backup for analysts as required.
• Assist other accounting staff as needed to balance fluctuations in workflow. Analyze procedures to increase efficiencies.
• Performs other duties as assigned.