Specialist 1, Projects and Education Services-1 at Copeland

Manila, Metro Manila, Philippines -

Full Time

Start Date

Immediate

Expiry Date

27 Jun, 26

Salary

0.0

Posted On

29 Mar, 26

Experience

0 year(s) or above

Remote Job

Yes

Telecommute

Yes

Sponsor Visa

Skills

Project Coordination, Administrative Support, Operational Support, Quickbase, Oracle, Invoicing, Purchase Orders, Reporting, Communication, Organizational Skills, MS Office Applications, Decision Making, Customer Service, Analytical Skills, Problem Solving, Self-Paced Learning

Industry

Climate Technology Product Manufacturing

Description

About Us We are a global climate technologies company engineered for sustainability. We create sustainable and efficient residential, commercial and industrial spaces through HVACR technologies. We protect temperature-sensitive goods throughout the cold chain. And we bring comfort to people globally. Best-in-class engineering, design and manufacturing combined with category-leading brands in compression, controls, software and monitoring solutions result in next-generation climate technology that is built for the needs of the world ahead. Whether you are a professional looking for a career change, an undergraduate student exploring your first opportunity, or recent graduate with an advanced degree, we have opportunities that will allow you to innovate, be challenged and make an impact. Join our team and start your journey today! The Project Coordinator plays a key role in supporting effective project management by overseeing end-to-end coordination and ensuring the timely delegation of information to meet the needs of internal stakeholders. This position is responsible for providing comprehensive administrative and operational support, contributing to the successful delivery of both Project and Educational Services. Job Description Project Coordination Take part in below Project Management phases Conception, Initiation and Planning Implementation, Execution and Performance Project Close Gather all information needed for a project assigned as per work instruction or scope of work and execute as necessary. This primarily includes: Checking all necessary documents needed to proceed in processing the tasks. Creating and managing records in Quickbase, Oracle, My Print Central or any related tool for support. Sending all necessary information to all involved parties (internal or external) that may include forms such as registration forms, flyers, quotations, bid forms. Identifying the required or requested service. Notifying all involved parties – external or internal of the status of each project. Processing invoices, payments, purchase orders and proper bill out. Keep track of the records for each account and making it updated. Provide reports such as but not limited to exit reports, certificates, forecast and other project delivery support documents. Build relationship with Project Lead, Contractors, Field Service. Technician, Sales personnel, Customers, technical support, project engineers, customer service, and all involved parties to facilitate successful deliver of projects. Maintain self’s proficiency with Cold Chain Products and Services through self-paced learning platform. Performs other functions as may be deemed necessary by and needed to deliver the output guided by the company’s vision, mission and employee policies. Phone and Email Support Provide support to internal and external customers through phone and email channels within the Service Level Agreement. General Responsibilities Meet timelines associated with the tasks in an on-time manner and within quality standards. Document all necessary instructions per functions and keep the existing updated. Log all activities regularly and accurately in QuickBase or iTime. JOB SPECIFICATIONS EDUCATIONAL BACKGROUND Graduate of any 4-year business discipline course WORK EXPERIENCE OR TRAINING At least 1-year experience in project coordination/ administration, collections and customer service is required Experience gained from supply chain, engineering and manufacturing related business, plant operations is a plus. SKILLS AND ABILITIES Excellent written and spoken English communication skills Attention to details and strong organizational skills Proficient in MS Office Applications (Excel, PowerPoint, Project) and other Business Systems and Tools Prior experience with QuickBase is a plus Ability to make decisions in solving issues and concerns Ability to assume cross-trained function in the event of low utilization Ability to assume back up functions in the event of skills and capacity constraints Ability to build long lasting relationships with internal and external customers OTHER WORK CONDITIONS Willing to work on a night shift schedule required by assigned business unit and customers Must be able to effectively and independently function while maintaining a positive energy level in an environment of constantly shifting demands This role is required to work on-site for thrice a week COMPETENCY PROFILE Analytical skills Problem solving Customer service Our Commitment to Our People Across the globe, we are united by a singular Purpose: Sustainability is no small ambition. That’s why everything we do is geared toward a sustainable future—for our generation and all those to come. Through groundbreaking innovations, HVACR technology and cold chain solutions, we are reducing carbon emissions and improving energy efficiency in spaces of all sizes, from residential to commercial to industrial. Our employees are our greatest strength. We believe that our culture of passion, openness, and collaboration empowers us to work toward the same goal - to make the world a better place. We invest in the end-to-end development of our people, beginning at onboarding and through senior leadership, so they can thrive personally and professionally. Flexible and competitive benefits plans offer the right options to meet your individual/family needs. We provide employees with flexible time off plans, including paid parental leave (maternal and paternal), vacation and holiday leave. Together, we have the opportunity – and the power – to continue to revolutionize the technology behind air conditioning, heating and refrigeration, and cultivate a better future. Learn more about us and how you can join our team! Our Commitment to Inclusion & Belonging At Copeland, we cultivate a strong sense of inclusion and belonging where individuals of all backgrounds, and with diverse perspectives, are embraced and treated fairly to enable a stronger workforce. Our employee resource groups play an important role in culture and community building at Copeland. Equal Opportunity Employer Copeland is an Equal Opportunity/Affirmative Action employer. All qualified applicants will receive consideration for employment without regard to sex, race, color, religion, national origin, age, marital status, political affiliation, sexual orientation, gender identity, genetic information, disability or protected veteran status. We are committed to providing a workplace free of any discrimination or harassment. With $5B of global revenue, Copeland is a leading provider of compression products, electronics, software, and solutions across many applications within Heating, Ventilation, Air Conditioning, and Refrigeration (HVACR), where macro and regulatory trends towards environmental sustainability, leads to changes in HVACR technology. Other products include other heating applications, food service and retail, transportation, and healthcare/life sciences. This new business also has a solution portfolio that manages, monitors, and controls refrigeration units in the commercial setting, as well as software solutions that measure and monitor temperature conditions of refrigerated goods in transit, where there is a greater emphasis on energy management/sustainability solutions globally.

Responsibilities

The Project Coordinator supports effective project management by overseeing end-to-end coordination and ensuring timely information delegation for Project and Educational Services. Responsibilities include gathering project information, managing records in tools like Quickbase, communicating updates to stakeholders, and processing financial documentation like invoices and purchase orders.