Specialist 2, General Affairs at Coherent Corp. Vietnam

Thuận An, , Vietnam -

Full Time

Start Date

Immediate

Expiry Date

01 Jun, 26

Salary

0.0

Posted On

03 Mar, 26

Experience

2 year(s) or above

Remote Job

Yes

Telecommute

Yes

Sponsor Visa

Skills

Vendor Management, Contract Negotiation, Cost Optimization, Office Management, Interpersonal Communication, Presentation Skills, Compliance, EHS Standards, Multitasking, Budget Management, Event Planning, Logistics, Administrative Duties, Process Improvement, VIP Guest Services, Cross-Cultural Teamwork

Industry

Semiconductor Manufacturing

Description

Primary Duties & Responsibilities * Contacts with vendors providing services to HR such as: Security, Cleaning, Catering, Transportation, Landscaping, Accommodation services, Mailing services, Travel agencies, Visa/ work permit services, Fast Track, etc. * Manages the day-to-day operations of Contractors that are providing services to the company in the scope of work of GA. * Coordinates with EHS to implement any process or procedure related. * Vendor performance management * Make sure the GA operating tasks are compliance with law * Ensure all vendors under GA management are in compliance with policies, regulations. * Conduct periodically/ unusual site inspection, audits * Ensure all operation under approved budget. * Reporting: Operation relative reports, expense report to Line Manager * Report quality high risk events to supervisors. * Report unsafe behaviors to supervisors. * Report to next managing levels when my supervisor does the wrong thing without the correction * Manages and/or perform all administrative duties in the office and ensure that office is operating smoothly including creating PR, posting invoices * Manages payment process for all kinds of services under GA management. * Manages office supplies, gifts, uniform inventory, delivery and places orders as necessary while making sure the office budget is managed effectively * Manages mailing delivery, being track record effectively * Develops and maintains a positive and friendly company image by acting as the company first line of contact to visitors, customers, and vendors in person, online, and via telephone. * Develop and administer office policies and procedures, and ensure they are implemented appropriately * Assists with office layout planning and office moves, and with managing and maintaining IT infrastructure * Identifies opportunities for process and office management improvements and designs and implements and management new office policies. * Coordinate with relevant parties to provide VIP Guest Services regarding agenda, transportation, reservations, food and beverage, emigration/immigration of the VIP visitors. * Be responsible for planning, promoting and ensuring the smooth running of a company event schedule and individual events by cross-department coordination including but not limited to Seminar, Workshop, Company Meeting, Virtual Meeting, Business Dinner, Government Meeting, Vietnam Annual Dinner, Company Outing, Company Team Building and other company-level events. * Manage and optimize reception processes, continuously improve and enhance, and improve customer satisfaction * Manages and organizes company activities such as company outings, quarterly & annual meetings, Year-end Party, or any events assigned by Line Manager or above level. * Manages in delivering the Company gifts, vouchers, recognition items, etc. to employees. * Manages and allocates resources to support company-wide HR Operations, especially for Talent Acquisition, Training Courses, Total Remuneration and Operations * Performs special assignments/projects/reports assigned by HRM Education & Experience * Bachelor’s degree in foreign Languages, Business, Hospitalities, Economics, Industrial Management, Law, Social Sciences and Humanities, or equivalent specialization. * English: good at English communication. * 3+ years of experience in office management or administrative positions such as: Senior General Affairs, Administrative Team Lead, Office Manager, Facilities Management team Lead, etc * Skills * Excellent at English communication and Vietnamese. * Good at interpersonal communication and presentation skills and the ability to comprehend and communicate effectively at multiple levels within and outside the organization * Exposure to manufacturing or corporate environments with knowledge of compliance and EHS standards is preferred. * Experience in vendor management, contract negotiation, and cost optimization. * Highly organized multitaskers who works well in a fast-paced environment. * Ability to handle multiple priorities involving external and internal priorities * Ability to excel in a cross-organizational, cross cultural, global team environment Handle special assignments promptly and professionally Working Conditions * Working in the office, full-time in manufacturing company. * May be required to work outside normal office hours occasionally to support company events, VIP visits, audits, or urgent business needs. Physical Requirements * Ability to work full time in an office and manufacturing environment. Safety Requirements All employees are required to follow the site EHS procedures and Coherent Corp. Corporate EHS standards. Quality and Environmental Responsibilities Depending on location, this position may be responsible for the execution and maintenance of the ISO 9000, 9001, 14001 and/or other applicable standards that may apply to the relevant roles and responsibilities within the Quality Management System and Environmental Management System. Culture Commitment Ensure adherence to company’s values (ICARE) in all aspects of your position at Coherent Corp.: Integrity – Create an Environment of Trust Collaboration – Innovate Through the Sharing of Ideas Accountability – Own the Process and the Outcome Respect – Recognize the Value in Everyone Enthusiasm – Find a Sense of Purpose in Work Coherent Corp. is an equal opportunity/affirmative action employer. All qualified applicants will receive consideration for employment without regard to sex, gender identity, sexual orientation, race, color, religion, national origin, disability, protected Veteran status, age, or any other characteristic protected by law. Coherent is a global leader in lasers, engineered materials and networking components. We are a vertically integrated manufacturing company that develops innovative products for diversified applications in the industrial, optical communications, military, life sciences, semiconductor equipment, and consumer markets. Coherent provides a comprehensive career development platform within an environment that challenges employees to perform at their best, while rewarding excellence and hard-work through a competitive compensation program. It's an exciting opportunity to work for a company that offers stability, longevity and growth. Come Join Us! Note to recruiters and employment agencies: We will not pay for unsolicited resumes from recruiters and employment agencies unless we have a signed agreement and have required assistance, in writing, for a specific opening.

Responsibilities

This role involves managing day-to-day operations and performance of various service vendors (security, cleaning, catering, etc.) while ensuring all General Affairs tasks comply with laws and approved budgets. The specialist will also handle administrative duties, manage office supplies, coordinate company events, and act as the first point of contact for visitors and vendors.