Specialist - Accounts Payable 1 at CONA Services

Tarrant, Alabama, United States -

Full Time

Start Date

Immediate

Expiry Date

27 Dec, 25

Salary

0.0

Posted On

28 Sep, 25

Experience

0 year(s) or above

Remote Job

Yes

Telecommute

Yes

Sponsor Visa

Skills

Accounts Payable, Customer Service, Analytical Skills, Communication Skills, Attention to Detail, Microsoft Outlook, Microsoft Excel, SAP, Data Processing, Problem Solving, Vendor Management, Invoice Processing, Organizational Skills, Workflow Management, Reconciliation, Fast-Paced Environment

Industry

IT Services and IT Consulting

Description

Division: Corporate Work Schedule: M-F Why you will love Coca-Cola UNITED? About us: Privately owned and operated with 100+ years of historical strength and stability Dedicated to supporting internal career growth through on job training, learning and opportunity for career advancement Excellent Total Value Benefits Package to include: Two weeks paid vacation within first year Comprehensive Medical Preferred Provider Plan Dental, vision, flex spending Employee Assistance Program Company paid life insurance ($50,000) Additional optional insurance (accident, critical illness, universal life, home & auto) Paid maternity & paternity leave Paid holiday & sick time 401(k) match (50% on first 6%; plus an additional annual match of up to 3%) Exclusive employee discounts (cell phone, event tickets, gym membership, car buying, hotels, car rentals, technology needs and much more) Competitive Compensation Fast paced environment promotes a healthy lifestyle Tuition Reimbursement Program - Reimbursible up to $5,250/year Job Description The Specialist – Accounts Payable 1 is responsible for processing incoming invoices for payment in a timely manner and communicating with internal and external customers regarding anything related to invoicing while providing a high level of customer service. What your day will look like: Receive vendor invoices, scan/import the images, quality assurance, verify data Optical Character Recognition (OCR) extraction is accurate and route the documents into electronic workflow for processing Work daily workflow error queue to investigate errors, understand why documents have not been fully processed, identify and prevent duplicate invoice processing, identify missing vendor workflow, initiate the vendor create process, and use understanding of the workflow process to correct errors on a timely basis so that document workflow can be successfully completed; including auditing purchase order (PO)- related invoices against purchase orders and goods receipts and auditing non purchase order (PO)-related invoices and check requests Review aged and overdue invoices and communicate frequently with colleagues across the organization to ensure that invoices are approved by the business in a timely manner in order to meet payment deadlines so that invoices are paid in accordance with vendor payment terms Communicate with vendors to answer inquiries and resolve issues, reconcile vendor statements, review and reconcile aged items Make manual adjusting entries relating to both non-PO and PO invoices Verify and investigate discrepancies, if any, by reconciling vendor accounts and vendor statements. Performs appropriate duties as assigned by management What you need to succeed: Minimum of 18 years old Personal Protective Equipment (PPE) as required by position and compliance with UNITED safety policies Regular and prompt attendance is an essential function of the job Ability to read, write and speak English Ability to maintain a neat professional appearance within Company guidelines Ability to maintain safety and security of Company assets Ability to utilize all Company provided resources and technology Ability to demonstrate independence, analytical skills, and strategic thinking Effective communication skills Bachelor's degree (B. A.) from four-year College or university; or 1 to 3 years of related experience and/or training; or equivalent combination of education and experience Microsoft Outlook and Excel experience required SAP experience preferred Excellent oral and written communication skills, analytical, customer service, and organizational skills with a strong attention to detail Ability to perform duties in a fast-paced environment while handling high volumes of data Ability to work with all functional team members Physical Requirements Position will be required to comply with the CCBCU Personal Protective Equipment Program. Position is required to wear safety toed shoes when performing the following tasks: Operating Powered Industrial Equipment or Working in an Area where Powered Industrial Equipment is in use, Fleet Maintenance, Working with Palletized Product, Use of Hand Trucks/Dollies to Deliver Product, Cooler Services, etc. (X) None = 0% (0 hrs) (L) Limited = 1% (1 hr) (O) Occasionally = 2%-25% (1-2 hrs) (F) Frequently = 26%-50% (3-4 hrs) (R) Repeatedly = 51%-75% (5-6 hrs) (C) Continuously = 76%-100% (7+ hrs) Requirement Frequency Sit C Stand L Walk L Bend L Kneel/Squat L Climb Stairs L Crawling X Overhead Reach L Typing C Vehicle Operation X PPE/Special Clothing X Grasp L Push/Pull L Fine Manipulation R Lift up to 50 lbs L Carry up to 50 lbs L Pushing up to 50 lbs L Pulling up to 50 lbs L Exposure to Water X Exposure to Chemicals X Exposure to Weather X Exposure to Noise X CCBCU is an Equal Opportunity Employer Minorities/Women/Veterans/Disabled. Veteran friendly.

Responsibilities

The Specialist – Accounts Payable 1 is responsible for processing incoming invoices for payment and communicating with customers regarding invoicing. This role involves quality assurance, error investigation, and ensuring timely payment of invoices.