ABOUT THE COMPANY:

We are Ener-Controls Audit Services Inc.- established 2011 and based in Calgary, Alberta.
For 14 years, we have served 60 plus upstream oil and gas producer/midstream clients with EPAP, measurement, drafting and methane/emissions services.

POSITION OVERVIEW:

We are looking for a Specialist - Accounts Receivable/Payable. This remote, part-time/hourly role is perfectly suited for someone looking to supplement their existing AR/AP workload.
The role will be responsible for the successful administration of the full accounts receivable and payable cycle and other ad hoc accounting and administrative duties.

QUALIFICATIONS:

• 2-4 years of experience in an Accounts Payable & Receivables related position.
• Proficiency with excel – advanced-level skills and demonstrated experience using excel.
• Excellent written and verbal communication skills.
  Job Type: Contract, with potential to be a permanent FT (salaried) role
  Pay: $25 per hour.

ROLE REQUISITION

Role title: Specialist – Accounts Receivable/Payable

PRIMARY ROLE: ACCOUNTS RECEIVABLE:

• At least twice a week, review and assess Receivables status on Ener-Controls Accounting system/software (currently excel with potential to migrate to Xero or QuickBooks).
• Reconcile and manage Aged-Accounts-Receivable report: Conduct 30/60/90-day follow-ups with Ener-Controls clients late in paying invoices. Enter follow-up notes. Liaise with Collection Service should escalation to Collections be required.
• File all Accounting emails and records in both Sharepoint and Outlook.
• On direction/request from Management, create and issue client invoices in a timely manner. Save invoices under client folder in Sharepoint.
• Update AR system and Bookkeeping sheet for all invoices issued, including amount, issue date.

SECONDARY ROLE: ACCOUNTS PAYABLE:

• At least twice a week, review and assess Payables status on Ener-Controls Accounting system/software (currently excel with potential to migrate to Xero or QuickBooks).
• Review all invoices received from Ener-Controls contract staff. Ensure invoice supported with backup as required and reconcile payable amount to PO or non-PO approval, sales proposal/plans or email-based authorization.
• Execute all payments out-bound including to Ener-Controls contract staff within contractually agreed payment terms with Contractors.
• Update AP system and Bookkeeping sheet for all invoices paid, including amount, issue date.
• Reconcile and manage Aged-Accounts-Payable report
• Prepare vendor and/or general ledger analysis reports as requested
• Manage the systematic filing of all pertinent AP records and documents in Sharepoint and Outlook.

LONGER-TERM RESPONSIBILITIES: TAX ACCOUNTING SUPPORT:

• Prepare year-end file for external Tax Accountants
• Serve as Primary point of contact for Tax Accountants at year-end and any time during year.