EDUCATION LEVEL

Bachelor’s degree

JOB DESCRIPTION #

JD0966
General Description:
The mandate of the Institute of Indigenous Peoples’ Health is to foster the advancement of a national health research agenda to improve and promote the health of First Nations, Inuit and Métis Peoples in Canada through research, knowledge translation and capacity building. The Institute’s pursuit of research excellence is enhanced by respect for community research priorities and Indigenous knowledges, values and cultures.
The IIPH Specialist, Communication and Events will develop and implement a communications strategy that will foster and enable knowledge mobilization of IIPH initiatives and Indigenous health research supported by CIHR and promote and support planning and implementation of IIPH events.
Responsible for all aspects of developing, implementing and evaluating an event/program experience and communication plan to support the success of the event/program. Works in close collaboration with the event/program manager as well as internal and external stakeholders. This position is responsible for large- scale events and stakeholder involvement.

Representative Duties & Responsibilities will include:

• Develop, coordinate and implement a strategy and work plan for the successful delivery of an IIPH communications plan.
• Develop content for all public-facing IIPH communications related to IIPH Indigenous research funding opportunities, events, and other communiques.
• Responsible for the maintenance of Institute website and social media accounts, ensuring all content is current and accurate.
• Work collaboratively with the Institute team to strategically develop and research the required infrastructure for events such as equipment, room rentals, software solutions, contingency plans etc.
• Develop and execute event logistics plans including (but not limited to) registration, venues, space, crisis management protocol, set up and take down of all events, marketing coordination and the recruitment and training of all volunteers and staff involved.
• Prepare and present a final written comprehensive report (debriefing) addressing event logistics, event experience outcomes and recommendations for future events.
• Develop and implement an effective communication plan to maximize event participation and ensure communication is maintained during events.
• Compile and disseminate sponsorship packages if applicable. Research appropriate strategies and cultivate relationships targeted to raising sponsorship.
• Responsible for the recruitment, interviewing, selection, training and scheduling of a large number of volunteers and casual/temporary event staff to execute event.
• Research potential venues, availability and required equipment for IIPH events. Coordinate the use of all facilities and meeting spaces.
• Source pricing information to recommend best value for money, manage inventory and order supplies.
• Liaise with all suppliers of contracted services to ensure agreed upon services have been provided and accuracy of billings.
• Act autonomously and independently in making all necessary related decisions to ensuring the successful execution of events.
• Act at the key contact in a large scale event to resolve problems or issues that may arise
• Develop, cultivate and maintain good relationships with stakeholders including students, internal departments, partners and external stakeholders.
• Maintain all related documentation in regards to events to ensure an audit trail and business continuity.
• Remain current in the area of event management, related social media and communication strategies.
• Prepare contingency plans in the case of inclement weather conditions and/or respond to other unforeseen event disruptions.
• Track actual expenditures and provide proper documentation to substantiate expenses and revenues.

Assets:
The Specialist, Communications and Events will have knowledge of and experience with Indigenous communities, organizations, and the distinctions between and among Indigenous groups in Canada. Potential candidates will preferably identify as Indigenous and have a solid understanding of the Indigenous research landscape in Canada and have a proven track record of working well with Indigenous peoples.

EMPLOYMENT EQUITY STATEMENT

McMaster University is located on the traditional territories of the Haudenosaunee and Mississauga Nations and within the lands protected by the “Dish With One Spoon” wampum agreement.
The diversity of our workforce is at the core of our innovation and creativity and strengthens our research and teaching excellence. In keeping with its Statement on Building an Inclusive Community with a Shared Purpose, McMaster University strives to embody the values of respect, collaboration and diversity, and has a strong commitment to employment equity.
The University seeks qualified candidates who share our commitment to equity and inclusion, who will contribute to the diversification of ideas and perspectives, and especially welcomes applications from indigenous (First Nations, Métis or Inuit) peoples, members of racialized communities, persons with disabilities, women, and persons who identify as 2SLGBTQ+.
As part of McMaster’s commitment, all applicants are invited to complete a confidential Applicant Diversity Survey through the online application submission process. The Survey questionnaire requests voluntary self-identification in relation to equity-seeking groups that have historically faced and continue to face barriers in employment. Please refer to the Applicant Diversity Survey - Statement of Collection for additional information.

Job applicants requiring accommodation to participate in the hiring process should contact:

• Human Resources Service Centre at 905-525-9140 ext. 222-HR (22247), or
• Faculty of Health Sciences HR Office at ext. 22207, or
• School of Graduate Studies at ext. 23679

to communicate accommodation needs.

• Develop, coordinate and implement a strategy and work plan for the successful delivery of an IIPH communications plan.
• Develop content for all public-facing IIPH communications related to IIPH Indigenous research funding opportunities, events, and other communiques.
• Responsible for the maintenance of Institute website and social media accounts, ensuring all content is current and accurate.
• Work collaboratively with the Institute team to strategically develop and research the required infrastructure for events such as equipment, room rentals, software solutions, contingency plans etc.
• Develop and execute event logistics plans including (but not limited to) registration, venues, space, crisis management protocol, set up and take down of all events, marketing coordination and the recruitment and training of all volunteers and staff involved.
• Prepare and present a final written comprehensive report (debriefing) addressing event logistics, event experience outcomes and recommendations for future events.
• Develop and implement an effective communication plan to maximize event participation and ensure communication is maintained during events.
• Compile and disseminate sponsorship packages if applicable. Research appropriate strategies and cultivate relationships targeted to raising sponsorship.
• Responsible for the recruitment, interviewing, selection, training and scheduling of a large number of volunteers and casual/temporary event staff to execute event.
• Research potential venues, availability and required equipment for IIPH events. Coordinate the use of all facilities and meeting spaces.
• Source pricing information to recommend best value for money, manage inventory and order supplies.
• Liaise with all suppliers of contracted services to ensure agreed upon services have been provided and accuracy of billings.
• Act autonomously and independently in making all necessary related decisions to ensuring the successful execution of events.
• Act at the key contact in a large scale event to resolve problems or issues that may arise
• Develop, cultivate and maintain good relationships with stakeholders including students, internal departments, partners and external stakeholders.
• Maintain all related documentation in regards to events to ensure an audit trail and business continuity.
• Remain current in the area of event management, related social media and communication strategies.
• Prepare contingency plans in the case of inclement weather conditions and/or respond to other unforeseen event disruptions.
• Track actual expenditures and provide proper documentation to substantiate expenses and revenues