Specialist, Credit & Collections (On-Site, Pine Brook, NJ) at Maxlite Inc

Montville Township, New Jersey, United States -

Full Time

Start Date

Immediate

Expiry Date

12 Mar, 26

Salary

0.0

Posted On

12 Dec, 25

Experience

2 year(s) or above

Remote Job

Yes

Telecommute

Yes

Sponsor Visa

Skills

Accounts Receivable, Customer Billing, General Ledger, Reconciliations, Collections, Communication Skills, Microsoft Office Suite, Attention to Detail, Time Management, Documentation Skills, Cash Receipts, Billing Accuracy, Customer Orders, Invoice Requests, Credit Memo Processing, Debit Memo Clearance

Industry

electrical;Appliances;and Electronics Manufacturing

Description

Description Job Title: Specialist, Credit & Collections Location: Pine Brook, NJ Department: Finance Reports to: Director, Credit & Collections FLSA Status: Exempt, Full Time. Job Description: The Credit, Collections & AR Specialist is a key support role within the Finance team, responsible for daily Accounts Receivable activity, customer billing coordination, and accurate maintenance of account records. This role requires someone who is hands-on with AR tasks and confident navigating general ledger concepts to ensure financial data integrity. You’ll work closely with the Finance leadership team on reconciliations, account clean-up, and end-of-month support. Key Duties & Responsibilities: Review open AR daily; identify discrepancies and support resolution through proper GL application. Assist with collections outreach, tracking past-due balances, and documenting follow-up status in line with company credit policies. Take primary ownership of customer collections, including outreach, follow-up, and documentation of past-due activity. Manage credit memo and debit memo (CM/DM) clearance, including validation of deductions and accurate application to customer accounts Oversee E-Credit Memo processing, ensuring timely review, approval routing, and proper posting. Review and release customer orders once trained on MaxLite’s customer profiles, credit behaviors, and approval thresholds. Serve as the point of contact for invoice requests and AR-related customer questions. Prepare, send, and maintain accurate customer invoices (mail or email). Apply cash receipts and reconcile payments to AR subledger and GL accounts. Process EDI transactions and resolve exceptions that impact billing accuracy or GL posting. Support month-end activities, including balance verification, AR aging review, and account reconciliations. Research and validate customer deductions; prepare debit/credit memos with proper GL coding. Maintain thorough documentation of all AR activity to support audit and compliance requirements. Provide administrative and operational support on broader Finance projects as needed. Perform all other duties as assigned with minimal supervision Requirements Bachelor's Degree in Accounting or related field from an accredited university. 3–5 years of experience in accounting, AR, billing, or collections. Solid understanding of accounting functions, including general ledger, reconciliations, and subledger interaction. Strong communication skills (written and verbal) and professionalism with both internal teams and customers. Proficiency in Microsoft Office Suite, especially Excel (VLOOKUPs, pivot tables, data clean-up). Excellent attention to detail with consistent, accurate documentation skills. Ability to work independently, pivot quickly, and prioritize multiple responsibilities in a fast-paced environment. Highly organized, dependable, and comfortable managing time-sensitive tasks. We Offer: Competitive salary + bonus Growth opportunities Health benefits (medical, dental, vision, life & disability) Paid time off (sick, vacation, holidays) 401(k) w/ company match Working Conditions & Physical Requirements: This is an on-site position required to work out of our Pine Brook, NJ Headquarters, Monday through Friday, 5 days per week Must be able to commute to the work location Must be able to walk, talk, sit, stand, bend, listen, type, read Must be able to push, pull, lift up to 15 pounds on occasion Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. Must be eligible to work in the United States About MaxLite: MaxLite has been committed to providing energy-efficient lighting products for nearly 35 years. One of the first movers into LED technology in the industry, MaxLite offers an extensive line of state-of-the-art indoor and outdoor LED lamps and luminaires under the MaxLED® brand. A three-time recipient of the ENERGY STAR® Partner of the Year Award for its industry leadership, MaxLite continues to be at the forefront of energy-efficient technologies through the innovative research and development capabilities of its three locations. EEO Statement: MaxLite provides equal employment opportunities to all applicants and employees and strictly prohibits any type of harassment or discrimination in regards to race, religion, age, color, sex, disability status, national origin, genetics, sexual orientation, protected veteran status, gender expression, gender identity, or any other characteristic protected under federal, state, and/or local laws. Consistent with the Americans with Disabilities Act (ADA), it is the policy of MaxLite to provide reasonable accommodation when requested by a qualified applicant or employee with a disability, unless such accommodation would cause an undue hardship. The policy regarding requests for reasonable accommodation applies to all aspects of employment, including the application process. If reasonable accommodation is needed, please inform Human Resources during the interview Process. MaxLite does not provide visa sponsorship or support for work authorization. Candidates must be legally authorized to work in the United States without the need for current or future sponsorship. Employment with MaxLite is on an at-will basis, meaning either you or the Company can terminate the employment relationship, at any time, for any or no reason, and with or without cause or notice. As an at-will employee, your employment with MaxLite is not guaranteed for any length of time.

Responsibilities

The Credit, Collections & AR Specialist is responsible for daily Accounts Receivable activity, customer billing coordination, and maintaining accurate account records. This role involves collections outreach, managing customer accounts, and supporting month-end activities.