Specialist, Event Coordinator at QXO

Coppell, Texas, United States -

Full Time

Start Date

Immediate

Expiry Date

13 Oct, 26

Salary

0.0

Posted On

15 Jul, 26

Experience

2 year(s) or above

Remote Job

Yes

Telecommute

Yes

Sponsor Visa

Skills

Event Coordination, LMS Administration, Virtual Training Production, Budget Management, Vendor Coordination, Internal Communications, Reporting And Analytics, Stakeholder Management, Scheduling, Technical Troubleshooting, Accessibility Compliance, Data Privacy, Project Management, Marketing Communications, Logistics Planning, Course Configuration

Industry

Wholesale Building Materials

Description

Overview QXO is North America’s largest distributor and installer of insulation; second-largest distributor of roofing products; second-largest publicly traded distributor of lumber and building materials; and largest distributor of waterproofing products. QXO is the fastest-growing company in the $800 billion building products distribution industry and plans to become the tech-enabled leader by delivering best-in-class customer satisfaction and outsized returns for its shareholders. The company is targeting $50 billion in annual revenue within the next decade through accretive acquisitions and organic growth. The Specialist, Event Coordinator supports our enterprise Learning & Talent Development team by orchestrating end-to-end logistics for instructor-led, virtual, and hybrid programs; handling day-to-day Learning Management System (LMS) tasks (enrollments, rosters, basic reporting, user support); producing virtual classes so facilitators can focus on content and learners; and ensuring accurate registration, attendance, and completion records across the company. In virtual sessions, the role acts as “producer” (launching polls, managing breakouts/chat, and resolving participant tech issues) to keep sessions smooth and engaging. What you will do: Coordinate learning events (in‑person, virtual, hybrid): schedule dates/rooms/platforms, prep materials, handle AV/catering, and provide on‑site support. Produce virtual courses: open sessions, manage lobbies/polls/breakouts/chat, troubleshoot participant tech, and keep sessions on time. Build events and sessions in LMS: Configure event sessions, set enrollment criteria, and handle deployment of event / session when ready for go-live. Manage registrations: handle enrollments/waitlists/cancellations/substitutions, send confirmations and reminders. Track attendance & completions: reconcile rosters with sign‑ins/platform logs, issue certificates, and update records promptly. Perform basic LMS administration: load new online courses and set metadata, enroll learners, maintain rosters, design and run custom reports, run standard reports, mark users complete for online trainings, and provide basic user support. Manage learning program budgets: track event expenses, monitor allocations, process invoices, and ensure adherence to financial guidelines. Report on program health: provide no‑show updates and monthly completion/evaluation summaries; budget tracking; maintain compliance dashboards. Coordinate vendors: schedule instructors, confirm rosters/materials, monitor delivery quality, and support statement of work/invoicing. Communications: draft and share communications - schedules, pre‑work, joining instructions, and post‑class surveys with learners, facilitators, HRBPs, and managers. Promote upcoming trainings: develop and distribute marketing communications (internal postings, emails, promotional messages) to drive awareness and enrollment. Ensure standards & compliance: support accessibility (captions/accommodations), follow branding/templates, and handle learner data per privacy policies. Continuously improve: capture feedback, suggest schedule/capacity tweaks, maintain checklists, and update playbooks/templates. Demonstrate initiative: identify gaps and areas to standardize, take ownership of pending tasks, and proactively seek new assignments or process improvements. Accessibility & privacy: Coordinate accommodations (e.g., captioning, interpreters, accessible materials) and handle learner data consistent with ADA/Section 508 guidance and company privacy policies (and GDPR where relevant). What you will bring: Required Bachelor’s degree or higher. 2–4 years in corporate L&D, training/events coordination, program coordination, or related field. Hands-on experience supporting virtual training (Zoom, MS Teams, Webex or similar) and producing interactive sessions (polls, breakouts, chat moderation). Working knowledge of an enterprise LMS (e.g., Cornerstone, Oracle, SAP SuccessFactors): enrolling learners, running basic reports, issuing completions. Strong organization and multitasking skills; comfort with calendars, spreadsheets, and templates; clear written and verbal communication with all levels. Preferred Bachelor’s degree in HR, Education, Communications, event planning or management, hospitality, or related field. ATD APTD/CPTD or comparable credential. Successful completion of VILT producer training. Familiarity with SCORM/xAPI terms, evaluation basics (Kirkpatrick Levels 1–2), and entry-level data/reporting for L&D. Experience coordinating external vendors (SOWs, schedules, deliverables) and supporting RFP steps with Procurement. Awareness of accessibility and data-privacy expectations for learning (e.g., ADA/Section 508; GDPR when applicable). What you will earn: 401(k) with employer match Medical, dental, and vision insurance PTO, company holidays, and parental leave Paid training and certifications Legal assistance and identity protection Pet insurance Employee assistance program (EAP) Benefits for union‑represented roles are determined by the applicable collective bargaining agreement and may differ from standard company benefits. QXO is an Equal Opportunity Employer. We value diversity and do not discriminate on the basis of race, color, religion, gender or sexual orientation, national origin, age, disability, or any other protected status.

Responsibilities

The Specialist, Event Coordinator manages end-to-end logistics for instructor-led, virtual, and hybrid learning programs. This includes producing virtual sessions, administering the Learning Management System (LMS), and tracking program health and budgets.