Specialist Events (Wellington) at University of Otago

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Full Time

Start Date

Immediate

Expiry Date

03 May, 26

Salary

80503.0

Posted On

02 Feb, 26

Experience

2 year(s) or above

Remote Job

Yes

Telecommute

Yes

Sponsor Visa

Skills

Event Management, Budget Management, Stakeholder Management, Organizational Skills, Planning Skills, Problem Solving, Collaboration, Communication, Risk Assessment, Health and Safety, Logistics Coordination, On-site Delivery, Event Promotion, Catering Coordination, AV Coordination, Supplier Management

Industry

Research Services

Description

__________ EXTERNAL ENGAGEMENT DIVISION | TE RINGA TORO MARKETING SERVICES | TE TARI KIKO PĀNUI Who we are | Ko wai mātou Established in 1869, The University of Otago – Ōtākou Whakaihu Waka is New Zealand's first university. Our strong reputation in teaching and research excellence, as well as established national and international linkages, makes us a popular choice amongst students considering tertiary education. Recently, the University of Otago have unveiled two exciting strategies – Vision 2040 and Pae Tata. The University of Otago are a proud treaty partner and committed to becoming a Te-Tiriti led tertiary institution. Ranked within the top 1%25 of higher education institutions in the world, the University of Otago -Ōtākou Whakaihu Waka recognises that our staff are a key to our success. About our team/Mō te tīma The Events team is a team within Marketing Services. We provide event management services and give professional events advice and support to academic departments, service divisions and departments across all three of the University’s main campuses. As part of Marketing Services, we play an integral role in recruiting students via engaging and innovative on-campus events and raising the profile of the University both nationally and internationally. The role/Te mahi As an Events Specialist, you will manage the end-to-end delivery of a portfolio of local, national, and international events, ensuring they are delivered on time, on budget, and to a consistently high standard. You will work closely with academic leaders, professional staff, Marketing and Communications teams, and external suppliers to translate objectives into well-planned, engaging events that reflect the University’s brand and values. Your day may include: • Delivering end-to-end planning and operational management of complex events. • Developing event briefs, project plans, schedules, risk assessments, and health and safety plans. • Managing event budgets, costings, contracts, and post-event evaluation and reporting. • Coordinating venues, catering, AV, security, staffing, suppliers, and logistics. • Leading on-site delivery, troubleshooting issues and ensuring an excellent attendee experience. • Collaborating with Marketing and Communications teams on event promotion and communications. • Building strong relationships with internal stakeholders and external service providers. • Ensuring events reflect tikanga, kawa, and manaakitanga where appropriate. Your skills and experience/Kā pūkeka me kā wheako We are looking for an experienced event professional with: • Suitable professional experience delivering end-to-end events • Proven experience delivering large-scale, high-profile, or complex events • Strong organisational, planning, and stakeholder management skills • Confidence managing multiple priorities in fast-paced environments • Experience managing budgets and tracking expenditure • A collaborative, solutions-focused approach Experience delivering conferences or large hospitality events will be highly regarded. Why join Otago • Work on a diverse and meaningful portfolio of events with real impact • Be part of a collaborative, professional Events team • Contribute to events that connect students, alumni, academics, and communities • Flexible working arrangements and a supportive team culture • Opportunities for professional growth within a large, values-led organisation This role requires flexibility around working hours, including some evenings and weekends, and occasional travel for off-campus events. Further details/Pūroko This is a permanent part time (18.75) position, based in Wellington. Given the nature of events, a flexible approach to working hours is necessary, as events often occur on evenings and weekends. Travel for domestic events will be required. You must have the right to live and work in New Zealand to apply for this position. The appointment range for this role is $75,631 to $80,503, Top of Range $88,750 (pro rata). The University of Otago is a workplace that values and utilises diverse and inclusive thinking, people and behaviours. This means that the contributions of staff with diverse backgrounds, experiences, skills and perspectives are valued and respected. For further information, or to discuss this role in confidence – please contact Jasmine Millar via the contact information below. Application/Tono To submit your application (including CV and cover letter) please click the apply button below. Applications quoting 2600232 will close on Sunday, 15 February. Additional Information Note: As a part-time position, the salary range for this role will be the pro-rata equivalent of the annual full-time salary range listed. Contact: Jasmine Millar Position details: Job Description Further Information: Department Website Create an email with a link to this vacancy: Create email Location: About Wellington

Responsibilities

As an Events Specialist, you will manage the end-to-end delivery of a portfolio of local, national, and international events. This includes planning, operational management, and ensuring events reflect the University’s brand and values.