Specialist GBS Acct & Sales Ops - Italian Speaker

at  Adidas

SPECIALIST ACCOUNT & SALES OPERATIONS (M/F/D)

Area: GBS
Department: Account & Sales Operations
Direct Reporting Line: Team leader – Account & Sales Operations
Indirect/Secondary Reporting Line:
Subsidiary/Country:
Location: Porto
GSMS Grade: P2
Number of Personnel Managed: –
Cost Center/Budget/Revenue Responsibility: –
Purpose & Overall Relevance for the Organization:
Support the business in order to achieve sales and market strategy objectives. Ensure a reliable, adequate and competitive customer service level for all assigned customers of the channel (adidas)

Responsibilities:

• Provide Account operations support to all assigned customers in specific market.
• Support communication with customers via all relevant communication channels (e-mail, tickets, phone) and provide information such as related to orders and articles and compiling various order-related analyses at the request of customers or Sales.
• Work in close cooperation with internal and external departments (e.g. Sales, AS&O Team, Finance, Order Fulfilment) when dealing with the following topics:
• Backlogs, cancellations, launches, pre-pack promotions, etc.
• Returns and complaints.
• Coordinating new customer set-ups and changes to customer master data, customer number closures, order blocks as well as changes to and withdrawal from associations, in cooperation with Finance, IT and Customer Master Management
• Setting and/or authorizing order and invoice value date in accordance with the applicable value date and signature regulations
• Perform order book management by recording and managing all types of orders; manage deliveries to ensure timely and complete delivery, including order prioritization in compliance with the strategic guidelines for sales control; monitor electronic receipts for errors and correcting these errors using the tools provided.
• Work in close collaboration with dedicated customer portfolio, performing calls and sharing information with sales.
• Coordinate special handling for new requests and support in processing of returns and complaints.
• Track carrier deliveries and parcel deliveries.
• Request return and/or intermediate transport from the logistics partners.
• Process damage reports and notify the Insurance department in case of damage and losses.
• Record all processes in the CRM system and log this information in the statistics for the purposes of status monitoring and KPI analysis.
• Work in close cooperation with the Sales team and support them in customer service by providing specific expertise in the processes involved.
• Perform special tasks, e.g. SMU business, special conditions, trade agreements, customer-specific management of deliveries for campaigns, promotional goods, launch articles, etc.
• Work in close cooperation with colleagues from other groups within Accounts & Sales Operations.
• Support direct management with analysis and improvements, such as Problem-Solving preparation, controls review and implementation.

Key Relationships:
Customers, Sales Channel Management, Account operations, Global Operations in Italy (Purchasing, Warehouses, Customer Fulfilment, Inbound and Outbound), Credit & Collections, IT, Planning, Finance and Controlling, Marketing, external providers such as forwarding companies, and central regulation bodies.

Knowledge, Skills, and Abilities:

• A strong Customer Service focus and excellent communication skills.
• Advanced working knowledge of MS Office, SAP/CRM, and Business Objects
• Fluency in Italian (written and spoken)
• Advanced English knowledge (written and spoken)
• Understanding of costs and of sales generation
• Process-oriented mindset and in-depth understanding of complex correlations.
• Proactive, Autonomous, and independent working style
• A high level of problem-solving ability
• Ability to contribute to a team environment where performance is measured.
• Experience in working under pressure to meet deadlines and conflicting priorities.

Requisite Education and Experience/Minimum Qualifications:

• Successful completion of mandatory education level or vocational studies. Bachelor’s degree is a plus.
• 2+ years’ experience in providing customer support in the field of customer service, sales or logistics.

• Provide Account operations support to all assigned customers in specific market.
• Support communication with customers via all relevant communication channels (e-mail, tickets, phone) and provide information such as related to orders and articles and compiling various order-related analyses at the request of customers or Sales.
• Work in close cooperation with internal and external departments (e.g. Sales, AS&O Team, Finance, Order Fulfilment) when dealing with the following topics:
• Backlogs, cancellations, launches, pre-pack promotions, etc.
• Returns and complaints.
• Coordinating new customer set-ups and changes to customer master data, customer number closures, order blocks as well as changes to and withdrawal from associations, in cooperation with Finance, IT and Customer Master Management
• Setting and/or authorizing order and invoice value date in accordance with the applicable value date and signature regulations
• Perform order book management by recording and managing all types of orders; manage deliveries to ensure timely and complete delivery, including order prioritization in compliance with the strategic guidelines for sales control; monitor electronic receipts for errors and correcting these errors using the tools provided.
• Work in close collaboration with dedicated customer portfolio, performing calls and sharing information with sales.
• Coordinate special handling for new requests and support in processing of returns and complaints.
• Track carrier deliveries and parcel deliveries.
• Request return and/or intermediate transport from the logistics partners.
• Process damage reports and notify the Insurance department in case of damage and losses.
• Record all processes in the CRM system and log this information in the statistics for the purposes of status monitoring and KPI analysis.
• Work in close cooperation with the Sales team and support them in customer service by providing specific expertise in the processes involved.
• Perform special tasks, e.g. SMU business, special conditions, trade agreements, customer-specific management of deliveries for campaigns, promotional goods, launch articles, etc.
• Work in close cooperation with colleagues from other groups within Accounts & Sales Operations.
• Support direct management with analysis and improvements, such as Problem-Solving preparation, controls review and implementation