JOB DESCRIPTION

We are seeking a highly organized and proactive Government Relations Specialist to support and streamline the administrative operations of our Government Relations Team across the UAE. This role is key to enhancing internal efficiency and ensuring smooth coordination between branches. The successful candidate will be responsible for managing 100% of the team’s administrative workload , supervising the GRO Coordinators across the UAE , and collaborating closely with team members.

SKILLS & COMPETENCIES

• Strong administrative and organizational skills with attention to detail
• Proven ability to lead junior staff or coordinate multi-site teams
• Excellent written and verbal communication skills
• Proficiency in MS Office (Word, Excel, PowerPoint, Outlook, SharePoint)
• Familiarity with UAE government platforms (MOHRE, GPSSA, GDRFA) is a plus

EDUCATION & EXPERIENCE

• Diploma or bachelor’s degree in Business Administration, Public Administration, or related field
• Minimum 4 - 7 years of experience in a coordinator or administrative support role
• Prior experience in government relations and/or HR, is preferred

Administrative Ownership

• Own and manage all administrative processes related to government relations across AECOM’s UAE branches
• Maintain and update trackers, logs, and databases (residence visa status, classification records, licensing renewals, etc.)
• Coordinate the preparation, printing, and delivery of official documents/applications
• Draft, proofread, and format internal and external correspondence
• Organize and archive team documents digitally and physically, ensuring easy retrieval and version control

Team Supervision

• Supervise and provide daily support to the GRO Coordinators across branches
• Monitor task assignments, set deadlines, and follow up to ensure completion
• Serve as a central point of contact for internal process consistency across branches
• Assist the Government Relations Manager in implementing team-wide administrative standards