Specialist-Grants, Provost Office COE at Aga Khan University

, , Pakistan -

Full Time

Start Date

Immediate

Expiry Date

24 Jun, 26

Salary

0.0

Posted On

26 Mar, 26

Experience

10 year(s) or above

Remote Job

Yes

Telecommute

Yes

Sponsor Visa

Skills

Fleet Management, Travel Coordination, Grant Checklist Process, Sponsored Projects Administration, Liaison, Due Diligence Process, Proposal Review, Contracts Management, Subaward Management, Research Administration, Grant Application Processing, Grants Management Systems, Budget Allocation, Expenditure Tracking, Compliance Monitoring, Project Close-out

Industry

Hospitals and Health Care

Description

Specialist, Provost Office COE Department: Provost Office COE Entity: Aga Khan University Location: Karachi Introduction The Aga Khan University is a private, international university committed to international standards of excellence in teaching, research and service. Its teaching hospital, the Aga Khan University Hospital has been accredited by the prestigious Joint Commission International for achieving the highest international healthcare standards. As an equal opportunity employer, AKU believes in promoting a diverse and inclusive culture and is committed to adopt appropriate standards for safeguarding and promoting a respectful relationship with and between diverse workforce of its faculty, staff, trainees, volunteers, beneficiaries, wider communities, and other stakeholders with whom it works, including children and vulnerable adults and expects all employees/trainees and partners to share this commitment. This a grant funded contractual position. Responsibilities Your will be responsible for the overall leadership of sections related to fleet management; travel and accommodation; of research staff and faculty; and work with all the stakeholders to assure that the services are prepared for start-up.Specific responsibilities include: Negotiation with University’s various departments for timely completion of grant checklist process; provides advice and guidance regarding sponsored projects administration to PI; acts as liaison between PI and Office of Research and Graduate Studies to resolve pressing concerns in time for meeting submission deadlines; conducting regular sessions for PI and senior research staff on dynamics and regular updates in due diligence process; reviewing the proposal in light of institutional as well as prospective granting agency’s requirements; using advanced contracts and grants concepts to manage a high volume of proposals and subawards, many involving significant complexity, this involves liaising with legal department; keeping oneself abreast of frequent developments in research and grants Administration field (like CFR, AFR, etc); review and process grant applications and award requests; ensure applications meet institutional and donor requirements; maintain accurate records in grants management systems (e.g., PURE, Peoplesoft Oracle, etc.); update records and documentation as required; support data entry and updates in research management systems; review award letters and agreements to identify key terms, deliverables, and reporting obligations; set up projects in grants management systems (e.g., PURE, SAP, Oracle, Workday, etc.); coordinate with Finance and PI for budget allocation and cost centre creation; track expenditures against approved budgets; review and approve financial transactions in line with funder and institutional policies; monitor cost sharing, commitments, and budget amendments; ensure adherence to sponsor regulations, institutional policies, and ethical standards; monitor project milestones, deliverables, and reporting timelines; address potential compliance or audit risks proactively; maintain complete and accurate project records (contracts, amendments, reports, correspondence, etc.); coordinate the end-to-end close-out process for completed grants and projects; ensure all financial, technical, and administrative requirements are fulfilled prior to closure; track close-out timelines and communicate deadlines to stakeholders; verify that all required project deliverables (reports, publications, data, equipment disposition forms, etc.) are submitted; ensure compliance with donor, institutional, and audit requirements; archive all project documentation and approvals; ensuring that all active projects have valid ERC this may involve sending regular progress report of the project; guiding faculty members on how to inform ERC regarding changes in proposals and also keeping ERC well informed; timely submission of any new applications/ exemptions for Departmental Research Committee and subsequently submitting it to ERC; coordinate between other departments to AKU to ensure our research grants are in accordance with regulatory requirements of granting agency. Requirements You should have: Master’s degree in business/economics/administrative sciences, or related field; international certifications will add weight to the application; minimum 12–15 years of progressive experience in grants management, donor-funded research programs, or development finance, with demonstrated senior leadership responsibilities; strong networking, interpersonal, and stakeholder management skills, with the ability to build effective cross functional collaborations; demonstrated leadership and team management capabilities, including capacity building and staff mentoring; expertise in grant accounting, donor compliance, budgeting, forecasting, financial analysis, audit coordination, and risk management; excellent organizational, time management, and problem-solving skills, with resilience to work under pressure and meet stringent deadlines; outstanding written and verbal communication skills; proficiency in MS Office (Word, Excel) and other operational management tools; willingness and flexibility to travel frequently, including to remote rural locations. Comprehensive employment reference checks will be conducted.

Responsibilities

This role involves overall leadership for fleet management and travel/accommodation for research staff and faculty, ensuring services are prepared for start-up by coordinating with stakeholders. Specific duties include managing the grant checklist process, advising PIs on sponsored projects, and conducting training sessions on due diligence updates.