Specialist Human Resources at ASSOCIATION FOR INDIVIDUAL DEVELOPMENT

Aurora, Illinois, United States -

Full Time

Start Date

Immediate

Expiry Date

31 Mar, 26

Salary

23.5

Posted On

31 Dec, 25

Experience

2 year(s) or above

Remote Job

Yes

Telecommute

Yes

Sponsor Visa

Skills

Human Resources, Personnel Records, Database Management, Compliance, Organizational Skills, Communication Skills, Bilingual Spanish, Recruitment, Document Management, Customer Service, Multi-tasking, Detail Oriented, Teamwork, Confidentiality, Ethical Standards, Drug Screening Coordination

Industry

Non-profit Organizations

Description

Job Details Level: Experienced Job Location: Administrative Center 900 - Aurora, IL 60506 Position Type: Full-Time Education Level: High School or GED Salary Range: $23.50 - $23.50 Hourly Job Shift: Day Job Category: Human Resources $1,000 Sign on Bonus The Association for Individual Development (AID) is a non-profit organization whose mission is to empower people with physical, developmental, intellectual, mental health challenges; those who have suffered a trauma; and those at risk, to enjoy lives of dignity and purpose. We are looking for a Specialist- Human Resources who demonstrates this mission and wants to work for an organization that makes a difference in the community. What you will be doing? Performs various duties related to the Human Resources Department including maintaining accurate personnel records and Human Resource Information System database. Monitors and follows up on required file documentation. Maintains automated personnel information. Executes correspondence using Microsoft Office Suite and database software programs. Serves as primary back-up for recruitment functions. Essential Job Responsibilities: Maintains all personnel records and consistently updates personnel related information in computer database as well as individual personnel folders. Follows up on all personnel related documents and information to ensure compliance with legal and funding bodies. Accurately and timely completes all required audits for internal and external compliance. Develops and maintains accurate required reports. Adheres to and maintains confidentiality and ethical standards related to job function, client and organization. Demonstrates excellent organizational skills as evidenced by records and reports. Demonstrates a positive, approachable, courteous, and customer-appropriate verbal and written communication skills in culturally competent manner. Coordinates random drug screening for employees’ subject to Federal Transportation Authority regulations and ensures employees are entered & removed from test pool, managers & employees are informed timely of testing when selected, etc. Completes accurate, quality scanning and indexing of current employee and client records. Coordinates and sends information for all new hires working with clients that require the Hepatitis B Vaccination Accurately and timely prepares billing and invoice documentation for processing. Provides in-person and document Spanish translation assistance. Acts as alternate to assists with recruitment activities including job postings, job fairs, telephone inquiries and reference checks. Maintains files and records as required separate from employee folder. Issues anniversary listings for annual meeting. Performs other work-related tasks as required. What will we provide Full Time employees. Benefits_Summary.pdf $1000 sign on bonus for full-time 21 Days of Paid Time Off plus 10 Paid Holidays Paid training Tuition reimbursement Benefits including Medical, Dental, Vision, Life, STD, LTD, Critical Illness and accident insurance 401K with a 3.5% company contribution after one year What will you bring to the table? Education: High School diploma or equivalent. Advanced education or certification human resources preferred. Experience: 3+ years experience in a human resources role required. Experience working in a social service setting preferred. Spanish-bilingual preferred. Physical: • Must be able to lift and carry up to 25 pounds occasionally (e.g., boxes, materials, or event supplies). • May require extended periods of sitting, standing, bending, stooping, lifting, and reaching as required. Equipment: • Personal Laptop/Computer • Printer/ Copier/ Scanner/ Fax • Audio-visual equipment • Calculator • Telephone • Labeling machine Additional Requirements: • Must interact and greet customers and colleagues in a positive, approachable, and courteous manner. • Must be able to multi-task • Must be detail oriented • Ability to work independently and as part of a team If we seem like a good fit, consider joining our growing team of compassionate, hardworking, and caring individuals, and start your path toward a fulfilling career that you can be proud to work.

Responsibilities

The Specialist Human Resources will maintain personnel records, ensure compliance with legal requirements, and assist with recruitment activities. The role also involves preparing documentation and providing translation assistance as needed.